The Master Profile describes the environment in which atrieveFinance will operate. It also enables access to many of the features and optional sub-systems that can be linked with atrieveFinance.
NB: The Global Print and Batch Queue Profiles Must be completed before entry to this profile begins.
Client Name
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Enter the name you want to show on the top of your atrieveFinance menus and reports. (e.g. ABC Corporation)
Canada-Default GST or NO
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Enter a user-defined GST code. This code should be set up in your tax code database.
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Enter 'N' if GST is not being used.
Current Fiscal Period
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Enter the current fiscal period on your system. The fiscal period portion of this element must be changed after each month end.
Active Systems
Press Select to select the other software packages you are using. The selected items will be highlighted and by pressing Enter it will be filled in beside this prompt separated by commas.
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atrieveFinance - Budgetary Accounting System
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POM Purchase Order Management
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FEX Foreign Exchange
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ATS Automated Tendering System
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WIS Warehouse Inventory System
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FMS Fleet Management System
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MMS Maintenance Management System
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FAS Fixed Assets System
Security Management
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Enter 'N' if you are not using the Security Management System (SMS). You should enter 'N' until you have your system fully operational. Refer to the SMS documentation regarding the implementation procedures.
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Enter 'Y' to activate the Security Management System.
Number Of Periods
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Enter the number that describes your accounting year. atrieveFinance does not need a 13th period to close at year end.
Dictionary Validation
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Enter 'G' if you intend to use dictionaries for your general ledger.
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Enter 'A' if you intend to use an alias GL reporting code.
Disallow Override Of Batch In Use
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Enter 'Y' to disallow users from overriding a batch that is flagged in use and entering against it.
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Enter 'N' to allow users to override a batch that is flagged in use.
Country/Province Or State
Enter the country and province or state you reside in.
CAN - Canada
USA - UNITED STATES
This field is used by the T4A programs to determine whether SIN validation is necessary.
PO'S Detail/Summary/Both
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Enter 'D' if you are entering Detail Purchase Orders only.
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Enter 'S' if you are entering Summary Purchase Orders only.
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Enter 'B' if you will be entering both Detailed and Summary Purchase Orders.
Using Sub-Ledgers
Set to 'Y' if you use sub-ledgers.
A special conversion program (BAJEØA) Must be run on the journal entry file (BAJEØØ.DAT) when you begin or cease to use sub-ledgers.
Access to the sub-ledger section is restricted if 'N'.
Default Print Device
Enter '00' to '12'. The entry must exist in the Global Print Queue Profile. '00' is output to the current terminal.
The following options are possible when entering your default print device. The format of the print device options is shown as ##/##/L. ## specifies the default print device when you select online as your choice to run the program. This may be specified as a device number form 0-12. The /## is optional and specifies the default print device when you select batch for your choice to run the program. You may select 1-12 for this option. The /L is also optional and specifies that you want the default options for the selection of these two devices to be locked. This means that the operator will not be able to change the options on these queues if these queues are chosen for their output.
Default Batch Queue
Enter '01' to '12'. The entry must be a valid entry in your Global Batch Queue Profile. See Appendix B regarding these profiles for the meaning and use of the switches for options.
There are a number of options which may be specified on the selection of your batch queues. These options influence how the screen to select for batch and/or print queue output are managed whenever a program which has options for print output and options of running in batch or on-line are selected. The format of the prompt is ##/L/B/Q/S etc. The following are the specifications for these defaults:
## - The specified default batch queue that you want used for any batch jobs. The numbers may be 1-12.
/FO - An option which may be used to force all runs to on-line as the run option. /FO overrides the /B option if both are entered in the same option string. /FB will cause the job to be forced to batch and overrides the /FO if both are entered in the same option string.
/L - Will lock the options on the defaults to either on-line or to batch or, if a /F option has been specified, it will force the operator to use that default only. The /B option may be used to specify that the batch default is to be used. If a /B is not included in the command string and there is no /FB, then your choice will default to on-line first.
/Q allows you to specify that you want to see a short form display of the print and batch queue options. This is handy if your defaults are set in a manner that you commonly use because the display is much faster in presentation than the full batch print queue option display. The program stops after displaying these options and asks you if you want to accept the options or change them. If you specify that you want to change them, then it displays the full batch queue print device option screen and allows you to change them according to the selected options. A simple <ENTER> from this screen will go directly to your program prompts for options.
Manual Cheque Numbering
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Enter 'N' for the system to automatically supply the cheque numbers.
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Enter 'Y' if you wish to bypass the automatic numbering of cheques.
Note: TSC does not advise nor support the use of this feature.
Enable Fund Accounting
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Enter 'N' if you don't want to use fund accounting.
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Enter 'Y' if you wish to use the fund accounting facility.
Note: If you are using fund accounting, you must set up the fund accounting table and you must enter the base fund in Batch Code Maintenance.
Use GL Editor?
The GL Editor allows you to use arrow keys, function keys or tabs to advance through the GL number. See Appendix D for further explanation.
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Enter 'Y' to use the GL editor.
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Enter 'N' or Enter if not using GL editor.