The Payroll Interlink File Additions allows an employee to be added into the interlink file. This option should only be used in the situation where an employee already exists in the payroll, but during the interlink creation the employee was bypassed. This option should only be necessary during the initial setup phase of the interlink file. Employees who have the Dummy SIN for a SIN will require manual entry into the interlink file.
NOTE: This option should be considered a payroll utility and Only used under very specific circumstances.
SIN
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Enter the employee's SIN/SSN. Only valid SIN's will be accepted. When an employee already exists in the interlink file with the same SIN/SSN, you are then prompted to verify that the existing employee is the same employee as you are adding. If this is not the same employee, you will be re prompted for the SIN/SSN.
When an employee match does occur, the system will use the existing Human Resources Employee number for the employee you are adding.
Human Resources EMP #
When using the Human Resources employee numbering system this field will be calculated once the employee has been accepted for entry into the interlink file. After accepting the entry of this employee, you will be informed the Human Resources Employee number assign to this employee.
When you are using Payroll employee numbering, this field will be bypassed and assign the same value as used in the Payroll EMP #.
Payroll ID
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Enter the 4 character payroll ID code to indicate which payroll this employee is to be added to. At this point the system checks to make sure the employee's SIN/SSN is not already in use on this specific payroll.
Payroll Emp
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Enter the employee's Payroll employee number.
When using the Payroll employee numbering system and you have matched this employee with an existing employee, the system will automatically use the Payroll employee number from the existing employee.
Name
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Enter the employees name as separate fields, last name, first name and middle name or initial. When an employee match has occurred, the employee's existing name will become the default name. Changes to the employee's name will affect all occurrences for that employee for all payrolls.
Employee Status
Enter the status code that applies to the employee as per this specific payroll.
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Enter 'A' to set the employee to a status of 'Active'.
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Enter 'T' to set the employee to a status of 'TERMINATED'.
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Enter 'L' to set the employee to a status of 'ON LEAVE'.
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Enter 'B' to set the employee to a status of 'ON LEAVE With Benefits'.
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Enter 'S' to set the employee to a status of 'BEING TERMINATED'.
Accept/Re-enter
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Enter 'R' to cancel the employee added for this employee.
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Enter 'A' to add this employee to the interlink file.