The Load Commitments Process program is used to load the initial projection as the first commitment each year. This option can only be run once each calendar/projection year. A year can represent a range of periods that spans across years but would be considered one year. The commitment year is taken from the year portion of the starting period used during the projection run. During the run the program updates the payroll calendar to reflect that the commitment load has taken place so that a subsequent load cannot be run and corrupt the figures. Output from the run is an interface file, ###%%%%PRin05.YPP, where ### is the Finance interface code and %%%% is payroll ID code both taken from the Payroll master profile. This file has an end period name which corresponds to the period number used as the beginning point of the projection range. This file is created in the same format as the standard interface file to load expenses from payroll to Finance and can be interfaced to load the commitments to Finance.
This file is deleted as the first step of any subsequent load commitment projection run. The interface of this file must be done before subsequent commitment projections.
NOTE: this job will be run in batch.
Load Year #
The load year is taken from the first period in the range of periods used for the projection run. This is the year that should be entered Option #37 of the user specific parameters. This year is also used for reporting on related information.