The S/L Inquiry displays sub-ledger account balances including budgets, journal entry details and previous years' history.
Year
The current year will display. To inquire on a year other than the one displayed, enter a new year.
Account #
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Enter the account of the sub-ledger account you wish to inquire on. If a valid sub-ledger account number is entered, the program displays the first level of inquiry, that being the static content of the account, as well as opening commitments, opening expenditures, annual budget, and budget revisions. If the sub-ledger account number entered is a 'Header' account, the program displays only the static information available.
Alert Codes 01 02
This is an information field only. It displays all alert codes associated with each sub-ledger. This field will only display if options #12 and #19 in the user profile are set to Y. (To add or change alert codes on an SL, use 'S/L Alert Code Maintenance')
Warning messages
The Year End Process for the previous year has not been run. The Balance Forward amounts are NOT available
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If there is a SL record in the prior year and the year end process has not been run for that year, this message will appear.
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Run the Sub-Ledger Year-End Processing for the prior year
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The Balance Forward is incorrect because changes have been made to the prior year that have not been run through a ME and YE process
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Journal entries have been entered in the prior year which have not been run through the ME and YE processes
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Run the 'S/L Final Update'
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Run the Sub-Ledger Year-End Processing for the prior year .
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Balances brought forward are not correct. Please re-run the Year End process for the previous year
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The prior year has not been run through a year end, or the prior year has been run through a year end but the prompts to carry forward balances were not answered the same for opening commitments and opening expenses
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Run the Sub-Ledger Year-End Processing for the prior year 'Year End Process' for prior year did not carry forward balances
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There are no carry forward balances because the prior year YE processing was run answering 'NO' to the prompts to carry forward opening commitments and expenditures
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To carry forward balances, rerun the Sub-Ledger Year-End Processing for the prior year
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Enter Accounting Period
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Enter the accounting period.
The program displays all commitment and expenditure JE detail. Credit journal entries display with a ( - ) sign. Journal entries which have been processed via the sub-ledger update program display with (#) before the batch control number.
Journal entries which have been processed via the GL month end update program only are displayed with ( * ) before the batch control number.
Journal entries which have been processed by both SL and GL month ends will be displayed with (#*)