The GL Chart of Accounts Menu provides listings of the accounts on file based on the reports desired content. The report can be sorted on any level of the GL or alias.
Enter Starting GL Account
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Enter the GL account number where you want the chart of accounts to start.
Accept default to begin with the first GL account.
Enter Ending GL Account
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Enter the GL account number where you want the chart of accounts to end.
Accept default to end with the last GL account.
Use Dictionary
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Enter 'Y' to print the chart of accounts using the long form descriptions from the dictionary.
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Enter 'N' to print the chart of accounts using the description on the GL records.
Use Abbreviation or Comment
If 'N' was entered for the 'Use Dictionary' prompt, you can select 'A' to print the abbreviations for the GL, or 'C' to print the comment for the GL.
Include Soft Deleted Accounts
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Enter 'Y' to include all accounts that have been soft deleted. These will appear on the report with 'De' to signify soft deleted.
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Enter 'N' to exclude soft deleted accounts from the report.
Include Blank Descriptions
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Enter 'Y' to include blank dictionary descriptions on the report. This will result in extra space between the titles and the account number listing.
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Enter 'N' to exclude dictionary descriptions that are blank.
Start New Page on Control Break
Based on the GL or alias level that the report is being sorted on, each new grouping can begin on a new page. Select 'Y' for this option.
Option 2 – detailed chart of accounts will display one additional prompt
Selection Criteria Code
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Enter the selection criteria for the GL's you wish to select. If you press use lookup the GL Selection Criteria program will appear. If you are not sure how to use GL Selection Criteria.
Option 1: General Ledger Chart of Accounts produces a chart of accounts listing by GL account code showing the account code, description, and parent account number, when there is one.
Option 2: Detailed Chart of Accounts lists the account number, account description, settings of the budget revenue and expense control parent, and alias on the accounts. It also lists the values for Control which indicates the type of budget check being done on the GL: BX for expense, BU for budget and GST code and percentage for each GL.
Option 3: The Parent/Subordinate Report prints a listing of all parent accounts and their associated siblings.