Processes the month-end update to the sub-ledger specified in response to the sub-ledger name prompt. This option updates each of the sub-ledger records. Multiple S/L month ends can be run. Caution must be taken regarding Cycle to Zero prompt.
Report for Period
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Enter the accounting period to be reported.
Report for Subsidiary Ledger
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Enter the subsidiary ledger name to report.
Report Number for This Period
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Enter a report number. If you are running multiple reports of the same type for the same sub-ledger, keep track of your report numbers and increase the report number by one each time so that you do not confuse the reports. This is particularly important if you make changes in the data between runs. The report number will tell you which is the most recent.
If more than one update is run for a period, a different report number should be used for each run (i.e. use day of the month when the update is run). The update only processes those entries which have NOT been processed by a S/L month end.
Cycle Number to Zero
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Enter the cycles that you wish to zero. You define cycles such as current period, year-to-date, lifetime-to-date or, project-to-date for your sub-ledgers during the sub-ledger Control File Maintenance.
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Enter the cycle code(s) for each cycle to be zeroed prior to the update.
The program zeros the cycle indicated, then adds together the records for the current period and adds that total to each cycle in the sub-ledger. This means that any cycle that is zeroed during the update process contains only the total of the transactions for the current accounting period updated at the end of the update run.
Note: If multiple S/L month-ends are to be run, the Cycle to Zero MUST only BE DONE ONCE, otherwise the buckets for the period will be incorrect.
This process will soft delete any sub ledger accounts that have a termination date prior to the date this process is run.