The Mass General Ledger Lock/Unlock program provides the ability to lock or unlock many GL accounts at one time. This program uses GL selection criteria to determine the accounts that are to be processed.
This program is forced to batch so that an audit trail of the criteria selected will be available if necessary.
G/L Year to Process
Enter the year the account lock/unlock is to take place. The current year from the master profile displays as the default.
Lock/Unlock
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Click Lock to lock the GL accounts selected. Locking a GL account stops all data entry against the account.
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Click Unlock to unlock the GL accounts selected. This will only unlock accounts that were previously locked.
Selection Criteria Code
Use the lookup for a list of valid criteria codes. This field is mandatory to determine accounts to be included in the lock/unlock.
Preliminary/Final
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Click Preliminary to run this process in preliminary mode. A report will be produced displaying the accounts that will be affected and the status of the account (Locked or Unlocked). The accounts update during a preliminary run.
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Click Final to run this process in final mode. A report will be produced displaying the accounts that were affected, and the accounts will be updated as the status message beside each account indicates.
The report will display the GL selection criteria before it reports the individual account numbers and their status.