The General Ledger Account Deletions function allows you to delete a General Ledger Account Number from the file.
Year
Accept default, to delete the account in the year displayed or enter the year to work with.
Account #
-
Enter the GL account number you wish to delete.
Delete
Delete the General Ledger account number.
If the account balances are zero, the program will hard delete the account from the file (the account number can be used again later if necessary). Non-zero accounts will be soft deleted (the program will display a message 'Account Has JE's - Soft Delete'). This message indicates that the account will remain on file with its transactions but cannot be used from this time onward.
If the account was previously soft deleted a message 'Deleted' will display.
If a transition file exists (see 'Transition File Maintenance'), the user will be prompted to delete the GL account in the other year defined in the transition file. One of two prompts will appear:
Delete This GL Record IN [Future Year]
Delete This GL Record IN the Current Year
Note: If this GL has been previously soft deleted in the year you are trying to add it back you will be prompted to undelete. If the GL has been hard deleted in the year you want to reinstate it, you will need to go to General Ledger Additions to re add this GL to the Chart of Accounts.