The Salary Grid Increment by Date program provides a salary grid increment process based on the employee's Increment date, as defined on the master Pay screen. This process will update the function line salary grids by stepping up one grid level. A salary grid is incremented by adding one to a user-defined position within the salary grid. Traditionally the 5th and 6th positions of the salary grid are used to represent the years of service and this is the position incremented. For example, with a grid of TE0001, the 01 in the 5th and 6th position represents the years of service. An increment would add one and generate salary grid TE0002.
The employee is selected for increment when the employee's Increment date falls within the selected range of dates. Optionally you can define the Increment date to be advanced (reset) for the next increment. You can have the Increment date advanced by adding years, months or even days to the current Increment date to define the next Increment date.
Employees cannot be incremented to a salary grid that does not exist within the payroll salary grid database. Employees that do not an Increment date will be omitted from both processing and reporting.
Function lines that contain an Override Salary Grid will be omitted from processing. The Override Salary Grids are defined in the Override Salary Grids field of the User Specific Parameters Profile.
To update the rate and/or hours on the function line based on the new salary grid value you MUST run the Salary Grid/Payroll Update once this process is completed.
When the Process atrieveHR Salary Grid Updates field of the Users Specific Parameters Profile is active this process will also update the atrieveHR Demographic and Assignment salary grids when applicable. The atrieveHR Demographic grid is only changed and a new atrieveHR Assignment is only created when there is a different in the salary grids. When this feature is used a second report #####P.LST is generated detailing the atrieveHR changes and/or errors.
This process includes the option to maintain multiple sets of stored prompts.
Name the prompt sets by defining a title up to 10 characters, with a 30-character description.
On the first prompt click the Report Defaults icon to select an existing set of prompt values. You can delete prompt sets or change the description from the Report Default icon.
NOTE: This job will run only in batch.
Enter Grid Increment Start Position
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Enter a number from 1 to 6 to accept the default of the fifth position. This digit represents the starting position within the salary grid code to be incremented. The section of the salary grid defined for increment must be numeric.
Enter Grid Increment End Position
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Enter a number from 1 to 6 to accept the default of the 6th position. This digit represents the ending position within the salary grid code to be incremented.
Enter Starting Salary Grid Increment Date
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Enter the starting Increment date. Only employee with an Increment date within this date range will be selected for a salary grid increment.
Enter Ending Salary Grid Increment Date
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Enter the ending Increment date.
Advance Increment Date When Grid Increments
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Enter 'Y' to have the Increment date changed to a future date when the employees receive a salary grid increment.
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Enter 'N' when the Increment date is not to be changed when an employee receives a salary grid increment.
When 'Y'ES Advance the Increment, Date WAS Selected:
Advance Increment Date by Year Months Days
You will be prompted for the number of years, months or days to be added to the employee's Increment date in order to build the next increment date. You can leave any or all fields empty as needed. When the results are an invalid date, the employee's Increment date is not changed.
Report All or Selected Employees
Report Employees Terminated/On Leave/ Both
Sort Employees by Employee Number or Name
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Enter 'N' to sort the report based on employee names.
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Enter 'E' to sort the report based on employee numbers.
Omit Reporting Step Unavailable
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Enter 'N' to include the reporting of all function lines which do not have a higher step available for the existing salary grid. This would include any salary grids that represent the maximum step within a salary grid level.
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Enter 'Y' to omit the reporting of function lines that do not have a higher step available for the existing salary grid.
Omit Reporting Non-Numeric Increments
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Enter 'N' to include the reporting of all function lines where the increment position of the salary grid is not numeric. Salary grids with non-numeric values in the increment position will not be incremented.
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Enter 'Y' to omit the reporting of function lines where the increment position of the salary grid is a non-numeric value.
Report Only or Process Increment
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Enter 'R' to only produce a report.
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Enter 'P' to produce a report as well as process the salary grid increments and storage bank reduction.
When 'P'rocess atrieveHR Salary Grid Updates IS Active the Following Prompts Apply:
When atrieveHR Salary Grid Updates is Set to 'P'rompt:
Process atrieveHR Salary Grid Updates
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Enter 'Y' when the atrieveHR Demographic and Assignment salary grids should be updated. You will be prompted for the Effective Date of atrieveHR Assignments.
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Enter 'N' when the salary grid changes should not be applied to the atrieveHR Demographic and Assignment salary grids. The Effective Date of atrieveHR Assignments prompt will be omitted.
Enter Effective Date of atrieveHR Assignment
Enter a valid date to be used as the effective date on atrieveHR Assignment salary grid changes.
The report prints the following:
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Employee number, name and status
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The employee's current Increment date
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The employee's next Increment date, when applicable
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The function line number
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The original salary grid code
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The new salary grid code or message
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Total number of employees printed, and total number of employees adjusted