The Employee Salary Grid Increment module updates the function line salary grid by stepping up one grid level for the employee's selected. It does this by taking a start and end character in the salary grid, and then adding one to this section. The new grid is then placed on the function line. Salary grids will not be incremented if the new grid number does not exist in the data base. To update the rate and hours to correspond to the new grid, run Salary Grid/Payroll Update.
When the Process atrieveHR Salary Grid Update field of the User Specific Parameters Profile is active this process will also update the atrieveHR Demographic and Assignment salary grids when applicable. The atrieveHR Demographic grid is only changed and a new atrieveHR Assignment is only created when there is a different in the salary grids. When this feature is used a second report #####P.LST is generated detailing the atrieveHR changes and/or errors.
Note: Entering ‘Y’ to the Run Salary/Grid Payroll Update prompt will run that module immediately after submitting this job to the Batch queue. The prompts will show up as normal and when completed this second job will be submitted to the batch queue as well.
To update the rate and/or hours on the function line based on the new salary grid value you MUST run the Salary Grid/Payroll Update once this process is completed.
This process includes the option to maintain multiple sets of stored prompts.
Name the prompt sets by defining a title up to 10 characters, with a 30-character description.
On the first prompt click the Report Defaults icon to select an existing set of prompt values. You can delete prompt sets or change the description from the Report Default icon.
NOTE: This job will run only in batch.
Enter Deduction to Select
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Enter a deduction code to limit this report to the employees which currently have this deduction. Suspended deductions are considered valid.
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Enter 'All' to select all employees.
Enter End Position of Field
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Enter a number from 1 to 6 to accept the default of the 6th position. This digit represents the ending position within the salary grid code to be incremented.
Enter End Position of Field
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Enter a number from 1-6. This is used with the start position to get a section of the salary grid which will be incremented for the new grid value.
Report by Salary Grid or Employee Number
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Enter 'S' to select employee by a range of salary grids.
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Enter 'R' to select employees by employee number.
When selection is by Salary Grid:
Update All Grids or a Range of Grids
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Enter 'A' to update all grids.
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Enter 'R' to enter a range of grids to be updated.
If 'R' is chosen, the following prompts will be displayed:
Enter the First Grid in Range
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Enter 1 to 6 numbers/letters to indicate where the range of employee grids will start. A valid grid does not have to be entered.
Enter the Last Grid in Range
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Enter 1 to 6 numbers/letters to indicate the last employee grid to be accepted in the range. A valid grid does not have to be entered.
NOTE: The data between the start and end positions must be numeric.
When selection is by Employee Number:
Report All or Selected Employees
Sort by Employee Number or Employee Name
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Enter 'E' to produce the report in employee number order.
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Enter 'N' to produce the report in employee name order.
Report Only or Process Employees
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Enter 'R' to only produce a report. This will not affect the employee's function lines.
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Enter 'P' to produce a report as well as process the salary grid increments.
When 'P'ROCESS and atrieveHR Salary Grid Updates is Active the Following Prompts Apply:
When atrieveHR Salary Grid Updates is Set to 'P'ROMPT:
Process atrieveHR Salary Grid Updates
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Enter 'Y' when the atrieveHR Demographic and Assignment salary grids should be updated. You will be prompted for the Effective Date of atrieveHR Assignments.
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Enter 'N' when the salary grid changes should not be applied to the atrieveHR Demographic and Assignment salary grids. The Effective Date of atrieveHR Assignments prompt will be omitted.
Enter Effective Date of atrieveHR Assignment
Enter a valid date to be used as the effective date on atrieveHR Assignment salary grid changes.
Run Salary/Grid Payroll Update
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Enter 'Y' to run the Salary/Grid Payroll Update process
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Enter 'N' not to
Note: Entering ‘Y’ will present a second page to enter the prompts for the Salary/Grid Payroll Update process. Those prompts which are common to both processes will not be available on the second page and the prompts from the first page will be used in the second process.
Also, when run in Report Only mode, changes will be made to a subset of data which shows what the live data will look like when run. This data is not retained, and the process must be run in Process mode to get the proper updates completed.
See the Salary Grid / Payroll Update option for full details on this process.
The report prints the following:
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Employee number and name
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Function line number changing
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Old salary grid
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New salary grid calculated