The Global Cost Center Changes allow you to globally add, change or delete GL entries within a selected range of cost centers. This process allows you to specify a GL using wild carding for flexibility in both the GL to be selected as well as the GL to be added or changed. All GL accounts that do not contain the wild card character (?) are validated. A change or addition will be bypassed if the resulting GL is invalid.
This process is forced to batch.
Add, Change, Delete GL Entries
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Enter 'A' to add a new GL entry to the cost centers.
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Enter 'C' to change an existing GL entry in the cost centers.
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Enter 'D' to delete an existing GL entry in the cost centers. Deletions from the body of the cost center, also removes the adjoining pay or deduction code.
When 'A'dd or 'D'elete was selected:
Process Earnings, Deductions Phase
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Enter 'E' to select the earnings phase of the cost center.
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Enter 'D' to select the deduction phase of the cost center.
When 'Changes was selected:
Change Earnings, Deductions or Both Phases
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Enter 'E' to select the earnings phase of the cost center.
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Enter 'D' to select the deduction phase of the cost center.
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Enter 'B' to select both phases of the cost center. Only the default GL may be changed when both phases are selected.
When 'C'hange or 'D'elete to a specific phase (not both) was selected:
Change/Delete Default GL, Detail GL or Both
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Enter 'D' to change/delete only the default GL code.
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Enter 'G' to change/delete GL entries in the body of the Cost center.
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Enter 'B' to change/delete both the default GL and GL entries in the body of the cost center.
When 'A'dd was selected:
Add Default GL or Detail GL
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Enter 'D' to add only the default GL code.
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Enter 'G' to add GL entries in the body of the Cost center.
When the Detail GL will be affected:
Pay Code to Modify
Addition mode will only prompt for one pay or deduction code.
This prompt allows you to enter up 25 pay or deduction codes to be affected by the Change or Deletions.
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Enter to include all codes in the selection process.
Start Cost Center
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Enter a starting cost center code for a range of cost centers to be processed.
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Enter to indicate the first available cost center code.
End Cost Center
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Enter an ending cost center code for a range of cost centers to be processed.
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Enter to indicate the last available cost center code.
When 'A'dd was selected:
Enter GL Code or Mask with Default GL Code
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Enter 'E' to enter a valid GL code to be added. This GL may contain the wild card character (?).
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Enter 'M' to use the default GL from the cost center and a masked GL code to generate the new GL code to be added.
When 'A'dd and 'E'nter GL Code was selected:
Enter New GL Code
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Enter the GL code to be added. The wild card character (?) may be used.
All options except Addition of a specific GL:
GL Match Mask
This prompt allows you to enter the Masked GL code to be used to select the GL for change or deletion. This GL code may contain any combination of actual digits or the masking character '#'. The matching process will generate a matching GL code by replacing only the pound signs from the Mask GL with the value from the original GL.
For Addition this mask defines the GL to be added.
Example:
Mask ##### 123 ## 56
Original GL 01100 010 11 10
Match GL 01100 123 11 56
In the example above the first 5 characters of the Mask GL are '#', so the first 5 characters of the original GL are placed into the Match GL. The next 3 characters in the Mask GL are actual digits '123', these digits replace the '010' section of the original GL. The wild card character (?) is treated as an actual character as shown below:
Mask ##### ??? ## 56
Original GL 01100 010 11 10
Match GL 01100 ??? 11 56
When 'C'hanges was selected:
Change GL to Mask
This prompt allows you to enter the Masked GL code to be used to generate the new GL code during changes. This code may contain any combination of actual digits or the masking character '#'. This mask combined with the selected GL code to be changed will define the new GL code.
Report Only or Process
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Enter 'R' to produce a report showing the results of this process without updating any files.
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Enter 'P' to generate the report and adjust the cost centers.
This report lists the following:
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Cost center code and description
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Pay or deduction code and description
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Original GL value, if applicable
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New GL value, if applicable
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Total number of default and detail GL's affected