The GL Adjustment Deletions Process deletes selected GL Adjustment records from the GL history. This process allows you to select GL Adjustment entries to be deleted based on either a GL Adjustment document number (enter at the time the GL Adjustment were done) or selection by specific employee. This process will delete the GL Adjustments for the defined range of pay period.
This process would be used to delete a set of GL Adjustment entries that were done incorrectly, allowing new GL Adjustment entries to be done without the complication of the incorrect adjustment entries.
NOTE: Records are deleted and the only recovery from this process is to restore the GL history file, SRB$OPSDAT1:PRGHØ1.DAT. This process is NOT reversible.
This process generates GL interface entries into the interface file ###%%%%PRinØH.YPP, where ### is the Finance interface code and %%%% is the payroll ID code. YPP is the current pay period taken from the Payroll master profile.
This process is forced to batch.
Enter Starting Pay Period
-
Enter the starting pay period for a range of pay periods to be processed.
Enter Ending Pay Period
-
Enter the ending pay period for a range of pay periods to be processed.
Selection by Employee or Adjustment DOC #
-
Enter 'D' to select all GL adjustments for a specific adjustment document number for the given range of pay periods.
-
Enter 'E' to select specific employees.
When selection by 'E'mployee was chosen:
Enter Employee Number for Selection
-
Enter the employee number of the employee to be selected. This prompt will repeat to allow multiple employees to be selected.
Enter GL Adjustment Document Number
-
Enter the GL adjustment document number to be deleted.
When selection by Adjustment document number is being used this field must be completed.
When selection by employee number is being used the adjustment document number is optional. If you do not enter an adjustment document number, then all GL Adjustment entries for the selected employees will be deleted.
Report Only or Process
-
Enter 'R' to produce a report only. The GL Adjustment will NOT be deleted. It is recommended you run this process first in report only mode to ensure you will be deleting the correct selection of GL Adjustment entries.
-
Enter 'P' to produce a report and delete the selection GL Adjustment entries.
The report lists the following:
-
Employee number and name
-
Pay period and transaction type
-
Hour and amount of GL adjustment
-
GL account code and cost center, when applicable
-
GL Adjustment document number
-
Total number of GL Adjustments deleted