The Uninterfaced Leave Report shows all leaves in the system not fully interfaced. Fully interfaced means the time approved has been completely taken. The only way time gets taken is when absences are interfaced into payroll through the Absent Employee Timesheet Interface. If a leave was approved for 4 days, but only 3 days were taken (interfaced), this leave will show up on this report. This helps you track situations where approved leaves are not being taken. Only the leaves requiring a leave application approval will show on this report. Leaves are designated as needing leave approval by the APPROVAL field on the absence code being set to 'Y' or 'X'.
Leaves can be selected by date, clerk, location type, employee category, cost rule, leave code, leave status or interface status. The leaves are shown on the left hand side of the report and any matched absences are shown on the right side. Leaves and absences are matched by employee, date and optionally location. Whether or not location is used in the matching process is determined by the prompt on the second page of the Substitute/Casual Dispatch Profile - Match Absences to leaves using Location.
The report displays employee name and number, leave status, start and end dates, type, days approved and used, absence date, type, status and hours/days.
For reference, "Absence Status" refers to the Interface Status of the absence, which can be reviewed on the Payroll Costing section of the Absence Details on the Absence Record. Expected Absence Status values on this report are:
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None = Status is Blank; absence has not been interfaced.
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TS I = Timesheet Interface process. The Absence Record shows a status of T.
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SB I = Storage Bank Balance Change Interface process. The Absence Record shows a status of B.
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DSBI = Detailed Storage Bank Interface process. The Absence Record shows a status of D.
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???? = A status is present, but none of the above. The absence record will need to be reviewed to confirm the status. If still unclear, a support ticket might be required for clarification.
Start Date
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Enter a valid range of dates in (YY)YYMMDD format for selection of leaves based on the leave start Date. All un-interfaced leaves starting between the dates specified and which have not been interfaced will be considered for reporting.
Leave Locations
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Enter up to 10 Location Codes. Eligible Leaves with matching locations will be considered for reporting. If no locations are entered, all eligible leaves will be considered for reporting.
Clerk
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Enter the name of a clerk for selection of leaves. If a clerk is specified, only the leaves he/she is responsible for will be considered for reporting. A clerk can be responsible for any number of schools. If this field is left blank, all leaves will be considered for reporting.
Leave Location Types
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Enter up to 10 Location Types. Eligible Leaves at locations matching the entered Location Types will be considered for reporting. If no Location Types are entered, all eligible leaves will be considered for reporting.
Employee Categories
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Enter up to 10 Employee Categories. Leaves for employees matching the entered Categories will be considered for reporting. If no Categories are entered, all leaves will be considered for reporting.
Cost Rule Codes
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Enter up to 10 cost rule codes. Leaves with matching cost rule code will be considered for reporting. If no cost rule codes are entered, all leaves will be considered for reporting.
Leave Codes
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Enter up to 10 Leave Codes. Eligible Leaves with matching Leave Codes will be considered for reporting. If no leave codes are entered, all eligible leaves will be considered for reporting.
Leave Status
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Enter a valid status code to select the leaves as per the following table:
Status
Description
blank
All status's
R
Requested
A
Approved
V
Under review
D
Denied
C
Cancelled
Uninterfaced Leaves Only
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Enter 'Y' to consider only those leaves are not fully interfaced (taken).
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Enter 'N' to consider leaves whether or not they have been fully interfaced.
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Enter 'G' to consider leaves where the interfaced amount is greater than leave amount
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Enter 'O' to consider leaves which are partially interfaced (interfaced amount must be greater than 0)
Report Sort
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Enter a letter to sort the report content as per the table below:
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Code
Description
E
Sort By Employee, Leave start date
C
Sort By Clerk
A
Sort By Employee category, Employee
L
Sort By Leave Code, Employee
O
Sort By location Name
N
Sort By Location Number
Employee Sort
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Enter A to sort employees alphabetically by Name.
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Enter N to sort employees numerically by Employee Number.
Employee Selection
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Enter A to consider all employees for selection.
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Enter S to enter selected employees individually.
Employee Name Range Selection
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Enter a range of last names to select which employees will be included in the report. Eligible leaves for employees with last name within and including the specified name range will be considered for reporting.
Create E-Mail Work File
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Enter 'Y' to create an e-mail work file. This file can then be used in the Uninterfaced E-mail Menu options to send out e-mails to schools informing them of the leaves that have not yet been interfaced. Refer to HR manual Uninterfaced E-mail for more information.
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Enter 'N' to prepare the report and not create the E-mail Work File.