The Secondment Invoice Interface allows you to create invoices for seconded employees. These invoices can then be submitted to the various outside organizations to recover the costs of seconded employees. This module processes leaves marked as needing to be invoiced. This is done by setting Field Number Create Invoice to 'Y' on the Leave Rule Code Database. Unlike the Leave Of Absence Invoice Interface, this process does not require that the leave be fully absence interfaced. This difference allows each invoice interface to process different leave records.
This interface determines the cost of paying employees by reading the payroll year to date file for the specified pay periods. You may specify an include/exclude list of pay and deduction codes in the Hr User Specific Parameter Profile on the second page the fields labelled Secondment Invoice Interface Earning Include/Exclude List, and Secondment Invoice Interface Deduction Include/Exclude List. By using these two profile fields, you determine what costs you wish to recover from the outside organizations. This process will accumulate both employee earnings and employer's share of benefits' costs.
The customer number and revenue GL account will be taken from the leave record. Both the receivable source code and main description will be taken from the leave rule code which must be entered onto each leave record.
It is strongly recommended that you create a leave rule code specifically for secondments. On the leave rule code you can designate mandatory entry of customer, GL, and approval number. This will force entry of these fields on each secondment leave.
Payroll Id
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Enter the ID code of the payroll the seconded employees are paid on. Search for valid payroll ID's.
Pay Period
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Enter a range of pay periods from which this module will calculate employee costs. If you want the system to reference a single pay period, entry the same period under both the FROM and TO prompts. Search to view valid pay periods.
Pay Cycle
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Enter a valid pay cycle code. Search to view valid pay cycles codes. From the pay cycle entered, the system will determine the start and end dates of the specified pay periods. All leaves which overlap these start and end dates will be processed.
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IMPORTANT: Only pay periods which have the specified pay cycle code will be accumulated by this process.
Leave Type Code
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Enter the leave type code created for secondments. Search for valid leave type codes.
Customer Number
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To create invoices for specific customers, enter the customer codes. Search for valid customer numbers. Leave blank and <CR> to continue. To create invoices regardless of customer, leave this field blank and <CR>.
Employee Categories
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Enter in valid Employee Category to report on specific groups of employees
Billing Date
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Enter the invoice billing date in the form (YY)YYMMDD.
Due Date
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Enter the invoice due date in the form (YY)YYMMDD.
Reinterface Leaves
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To re-create invoices already been created, enter 'Y' or accept the default 'N'.
Preliminary/Final
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Enter 'P' to run this process in preliminary mode, 'F' for final. A preliminary run will calculate and display the employee costs on a report without actually creating an invoice. A final run will produce the same report and create invoices.
Rep/Merge
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Run to report mode or merged the report into Excel
Employee Selection
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Select on individual employees are all employees
Important
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This invoice interface process replaces the Invoice Entry step of creating invoices. Once this process has been run in final mode, you must complete the steps of Invoice Print Selection and Invoice Print And Update in MAR.