Bulk Leave Approval Process

The Bulk Leave Approval Process changes the status of selected groups of leave applications. This is useful for approving many leave applications at once instead of individually.

Absence Year

• Enter the year for which the leave applications need to be approved. This year must correspond to the date selection below for this report to make sense. The absence year is required to reference the proper entitlement information.

Start Date

• Enter a valid range for the start date in (YY)YYMMDD format to select leave application records.  All leave applications starting within the specified date range will be considered for processing.

End Date

• Enter a valid range for the end date in (YY)YYMMDD format  to select leave application records.  All leave applications ending within the specified date range will be considered for processing.

Approval Date

• Enter a valid range for the approval date in (YY)YYMMDD format  to select leave application records.  All leave applications with an approval date within the specified date range will be considered for processing.

Time stamp

• Enter a valid range for the time stamp in YYYYMMDDHHMMSS format to select leave application records.  All leave applications with a timestamp within the specified range will be considered for processing For the Timestamp, HH=Hours (0-23), MM=Minutes (0-59), SS=Seconds (0-59).

Leave Location Types

• Enter up to 10 Location Types. Eligible Leave applications at locations with matching location types will be considered for processing. If no location types are entered, all leave applications will be considered for processing.

Employee Categories

• Enter up to 10 Employee Categories. Leave applications of employees with matching Category codes will be considered for processing. If no categories are entered, all leave applications will be considered for processing.

Demographic Department Numbers

• Enter up to 10 Department Codes. Leave applications of employees with matching Department codes will be considered for processing. If no departments are entered, all leave applications will be considered for processing.

Demographic Bargaining Units

• Enter up to 10 Bargaining Units. Leave applications of employees with matching Bargaining Units will be considered for processing. If no bargaining units are entered, all leave applications will be considered for processing.

Leave Positions

• Enter up to 10 Employee Positions. Leave Applications of employees with matching Positions will be considered for processing. If no positions are entered, all leave applications will be considered for processing.

Leave Locations

• Enter up to 10 Location codes. Leave Applications with matching Location codes will be considered for processing. If no location codes are entered, all leave applications will be considered for processing.

Absent Types  

• Enter up to 10 Absence Types. Eligible Leave applications with matching absence types will be considered for processing. If no absence types are entered, all leave applications will be considered for processing.

Absent Codes

• Enter up to 10 Absence Codes. Eligible Leave applications with matching absence Codes will be considered for processing. If no absence codes are entered, all leave applications will be considered for processing.

Pay ID

• Enter a valid payroll identifier to select leave records based on payroll ID of the leave position.  Leave applications with matching payroll id will be considered for processing.

Application Status 

• Enter a valid leave application status code to select leave records based on application status. Leave applications with matching status code will be considered for processing. If no status code is entered, all leave applications will be considered for processing. Refer to the table below for description of status codes.

Report Sort 

• Enter the letter to define how this report is to be sorted. Refer to the table below.

Employee Sort 

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  • Enter A to sort employees alphabetically by Name.

  • Enter N to sort employees numerically by Employee Number.

Report/Merge

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  • Enter 'R' to prepare the report.

  • Enter 'M' to prepare a data file with report data that can be used by other applications.

Report Used/Recalculated Leaves 

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  • Enter 'U' to pick up the absence/leave total from the Used field on the employees' entitlement records.

  • Enter 'R' to recalculate the days absent based on the absence/leave records.

Employee Selection

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  • Enter A to consider all employees for selection.

  • Enter S to enter selected employees individually.

Allow Overdraft

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  • Enter 'Y' to process leave applications even though there isn't enough entitled/banked time to cover the duration of the leave.

  • Enter 'N' to bypass employees who do not have enough entitled/banked time for the leave.

Preliminary/Final 

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  • Enter 'P' to generate a report of the leave applications which will be approved, denied or placed under review.

  • Enter 'F' to generate the report and update the selected leave applications with new status, approval date, approving authority and approval comment.

  • If you enter 'f', you will see the following 5 prompts:

  • If you enter 'P' the report will be generated.

Approval  Status 

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  • Enter the new approval status for the leave applications. Valid statuses are:

Approval Date

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  • Enter a valid approval date in (YY)YYMMDD format for the selected  leave applications.

Approving Authority

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  • Enter the authority that approved the leaves.

Approving Employee

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  • Enter a valid employee number who approved the leaves.

Comment

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  • Enter comment applicable to all the leave applications which are to be approved.