The Leave Costing Report displays costing information (GL and cost centre) for selected leave assignments. The report displays the employee name and number, leave status, absence code, leave rule code, leave start and end dates, location, leave days and absent and replacement GL's and cost centres.
The report can be sorted by employee, location, absence code, absence GL or replacement GL. Leaves can be selected by start date, approval date, employee category, absence code, leave rule, location, leave status, GL and cost centre. The selected information can optionally be output to a merge file for use by other applications.
Start Date
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Enter a valid date range in (YY)YYMMDD format to select leave application records based on leave start date. All leave applications starting within the specified date range will be considered for reporting.
Approval Date
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Enter a valid date range in (YY)YYMMDD format to select leave application records based on leave approval date. All leave applications with an approval date within the specified date range will be considered for reporting.
Employee Categories
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Enter up to 10 Employee Categories. Leave Applications for employees matching the entered Categories will be considered for reporting. If no Categories are entered, all leave applications will be considered for reporting.
Absence Codes
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Enter up to 10 Absence Codes. Eligible Leave Applications with matching Absence Codes will be considered for reporting. If no absence codes are entered, all eligible leave applications will be considered for reporting.
Leave Rules
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Enter up to 10 leave cost rules. Only leaves with matching the entered leave rule(s) will be selected for reporting. If no leave cost rules are entered, all leaves will be considered for reporting.
Locations
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Enter up to 10 Location Codes. Eligible Leave Applications with matching locations will be considered for reporting. If no locations are entered, all eligible leave applications will be considered for reporting.
Leave Status
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Enter a valid leave status to report on
|
Code |
Description |
|---|---|
|
A |
approved leaves only |
|
R |
requested leaves only |
|
V |
leaves under review |
|
D |
denied leaves only |
|
C |
cancelled leaves only |
|
* |
cancelled leaves only |
Absence/Replacement Costing
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Enter 'A' to consider leaves based on absence costing information.
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Enter 'R' to consider leaves based on replacement costing information.
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This prompt applies to the following GL and cost centre prompts.
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If you do not want either absence or replacement costing information, accept the default of 'A' and leave the following two prompts blank.
Gl Accounts
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Enter up to 10 GL Account numbers. Leaves with matching one of the entered GL(s) will be considered for reporting. If no GL accounts are entered, all leaves will be considered for reporting.
Cost Centres
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Enter up to 10 cost centres. Leaves with matching one of the entered cost centres will be considered for reporting. If no cost centres are entered, all leaves will be considered for reporting.
Report/Merge
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Enter R to prepare report of all selected leaves.
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Enter M to create a merge (export) file of selected leaves containing report fields.
Employee Sort
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Enter A to sort employees alphabetically by Name.
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Enter N to sort employees numerically by Employee Number.
Report Sort
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Enter a valid code to sort your report by
Code
Description
E
sort the report by employee
L
sort the report by leave location, then employee
C
sort the report by absence code
A
sort the report by absence GL
R
sort the report by replacement GL
U
sort the report by cost rule
Report Format
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Enter '1' to prepare the report showing leave location, start and end dates, leave hours, absence and replacement GLs and costs.
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Enter '2' to prepare the report showing the customer, cost rules, cost centers, absence and replacement GLs and costs.
Employee Selection
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Enter A to consider all employees for selection.
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Enter S to enter selected employees individually.
Report Title
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Enter appropriate title for the report.