The Uninterfaced E-mail Menu gives you access to the modules that allow you to create and maintain e-mail messages. These messages can be sent to the schools to inform them of 1) missing leave application forms, 2) untaken leaves and 3) special messages. This e-mail messaging system is broken down into three steps:
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Create e-mail work file(s)
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Mark the e-mail records that you do not want to send
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Send the e-mail messages to all or selected schools
These three steps are defined below:
1. Create e-mail work file(s)
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E-mail messages are created from data stored in work files that are created from either the Uninterfaced Leave Report (8,10) or the Uninterfaced Absence Report (8,11). These reports have a prompt called CREATE E-MAIL WORK FILE . A work file will be created if you answer 'Y' to this prompt. Each of the above reports will create a separate work file.
2. Mark the e-mail records that you do not want to send
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Once the work file(s) have been created, you can go into the E-mail work File Maintenance Screen and mark specific records so that they will not be e-mailed. Before sending the e-mail messages, it is a good idea to review each uninterfaced leave or absence. If there are records that you don't want to bother the schools with, you can mark it so that it won't show up on their e-mail message.
3. Send the e-mail messages to all or selected schools
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Once the work file(s) have been created and marked, it's time to send the e-mail messages to the schools. This is accomplished by running the E-mail Creation Process. You can send messages containing uninterfaced leaves, uninterfaced absences, or special messages. Special messages can contain any text you wish and be sent to all or selected schools.