The E-mail Creation Process will send e-mail messages to the schools informing them of missing leave application, untaken leaves or special messages. You can select all or some of the records from the work files. Selection is available by location type, location, unmarked records or non e-mailed records.
E-Mail Message Type
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Enter 'A' to e-mail records that exist in the un-interfaced absence work file.
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Enter 'L' to e-mail records that exist in the un-interfaced leave work file.
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Enter 'S' to send special messages to selected schools.
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When you select either 'A' or 'L', the system displays the date the work file was created and also the last date any of the records in the work file were e-mailed.
Location Types
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Enter up to 10 Location Types. E-mail records for locations with matching location types will be considered for processing. If no location types are entered, all e-mail records be considered for processing.
Locations
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Enter up to 10 Locations. E-mail records with matching Locations will be considered for processing. If no locations are entered, all e-mail records will be considered for processing.
Location Include/Exclude
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Enter 'I' to include the e-mail records with locations selected by above two prompts.
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Enter 'E' to exclude the e-mail records with locations selected by above two prompts.
Include Marked Records
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Enter 'Y' to include marked records.
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Enter 'N' to exclude marked records.
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Enter 'O' to include only marked records.
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Enter 'U' to include only un-emailed records.
E-Mail From Address
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Enter the e-mail address that you want the e-mail recipients to reply to. This e-mail address will show up as the sender on the e-mails that will be sent out.
E-Mail Subject
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Enter the subject for the e-mails to be sent out.
Message Title
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Enter a title (description) to appear at the top of the e-mail message.
Special Message
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This prompt applies only if 'S' was selected in the 'E-Mail Message Type' prompt above.
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Enter the message of the e-mails to be sent out.
Prelimary/Final
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Enter 'P' to prepare a report of the selected records without sending any e-mails.
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Enter 'F' to prepare the report of selected schools and send the e-mail messages to them.