This method allows you to enter multiple invoices and then select which invoices are to be paid by an on-line cheque. Or pick up an invoices that have been finalized for the specified vendor.
Invoice
Once in the invocie field click <ENTER> to display all outstanding invoices for the specified vendor. Only invoices entered in the batch or invoices that are in a finalized batch will populate. The invoices will also be limited according to the values supplied in the user profile page 1, On Line Cheques Only Current Batch [Y/N] and On Line Cheques Only Current Bank [Y/N]
Note: If you get a message no invoices exist for this vendor, check to see the batch has been finalized.
Click Apply Full Balances to accept the default value for payment on the invoice or key in the amount to be paid. 499 i by clicking on the modify Icon. the maximum number of invoices that can be selected for payment on a single cheque. Use the <UP> and <DOWN> arrows to move the cursor from invoice to invoice. To return to the last prompt in the current window, enter a non-numeric keystroke followed by <ENTER>, or <ENTER> on the last item. Values entered will be accumulated to provide the total payment for the cheque and display in the bottom right corner of the current window.
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Save |
Click Save to accept for payment invoices with values as specified in the payment column and which are also displayed as the total value shown in the bottom right corner of the current window. Note: This amount will be printed on the cheque. |
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Cancel |
Click Cancel to cancel and return to invoice entry. |
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Full |
Click Apply Full Balances to automatically apply a full payment to all invoices displayed. |
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Page |
Use the page up and down arrows to move to another page. Note: The bottom left corner of the current window will display the current page and the maximum number of pages available (e.g. Page 1/5 indicates you are on the Page 1 of 5 pages available). |
When all invoices have been selected for payment a total cheque amount selected displays and the user is prompted:
Cheque No
Enter the cheque number (maximum 6 digits) for this invoice. The system will append 'ØOLC' to the left of the cheque number entered. This is the cheque number to be used during the cheque reconciliation process.
If the invoice has been paid by an electronic transfer, enter 'ET' in the cheque number field. The system will assign an automatic 'cheque number'.
The system will append ØOLCET to the left of the system generated number. This 'cheque number' will be automatically marked as returned.
If BAS User Profile Page 4 Auto Online Cheque Number is [Y/N] is enabled, the cheque number will be automatic.
Cheque Date
Enter the date to print on the cheque or <ENTER> to use the system date.
Note: The cheque date cannot be prior to the system date.
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Note: |
This date will be used as the issue date for the cheque. |
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The date must be within the period entered. |
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Save |
Click Save to accept and print cheque as shown. |
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Cancel |
Click Cancel to cancel and return to on-line accounts payable cheque entry. |
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Field To Change |
Click into the field to change. |