Invoice Delete

The Invoice Delete feature allows you to delete an unpaid invoice but does not remove the invoice from the system. A complete Audit Trail is created to trace the activities on an invoice. The system will not allow you to delete invoices against POM detail purchase orders. A reversal for these would have to be done using a credit note.

The invoice number now consists of 16 digits. The first 14 are the invoice number entered by the user. The last 2 digits are system generated. The original invoice will always have a suffix of '00'.

Vendor

Enter the vendor number of the invoice to delete. Press <FIND> if the vendor number is unknown.

Search for Invoice

If you would like to search without defining a vendor, use "Search for Invoice" toggle, this will take the user to the Invoice number field. Entering an invoice number will display all vendors with the defined invoice number. Use the <UP> and <DOWN> arrows to place the cursor at the invoice you want, <ENTER>.

Invoice

Enter the invoice number to delete. Press <FIND> for a list of invoice numbers. Use the <UP> and <DOWN> arrows to place the cursor at the invoice you want, <ENTER>.

Cancel or Delete

Click Cancel to clear the screen and re-prompt for a vendor number. <ENTER> at the vendor number prompt to exit from the program.

Click Delete to delete the invoice that is being displayed.

The system will prompt:

Delete Invoice

Click No' or <ENTER> if you do not wish to delete the invoice displayed. The system will return to the vendor number prompt.

Click Yes to delete the invoice displayed.

Summary of invoice activity when an invoice delete takes place.

The invoice type code on all invoices that have been deleted will be set to ID. NOTE: All associated GST and tax collectable information will be deleted. The invoice number can be used again if necessary.