The Invoice Change – Closed Invoices function allows you to alter the reference or secondary vendor information only.
Vendor
Enter the vendor number for the invoice to be changed. Press <FIND> if the vendor number is unknown.
Invoice
Enter the invoice number you wish to change. Press <FIND> for a list of invoice numbers. Use the <UP> and <DOWN> arrows to place the cursor at the invoice you want, press <ENTER>.
Field # To Change
Note: If the invoice is against a miscellaneous vendor (type 99), the invoice change program will allow the Name, Address and Postal Code to be changed. To change this information you must enter '1' or '01' to access this field. The name on an invoice for miscellaneous vendor (or one-time payment vendor) is the description field on the journal entry in the journal entry file. If the data entry operator changes the name, which is the first part of the reference data field on one of these vendors, it will not result in a change to the name as stored in the journal entry file. The change will only affect the printing of the cheque and the name stored as the vendor's name in the cheque file.
Only fields, Reference, Tax Reportable and WCB can be changed can be changed.
Field Tax Reportable and WCB will only appear if the vendor has a tax registration number (Social Insurance Number) in page 2 of the vendor file.
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Save |
Click Save to accept the changes. |
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Cancel |
Click Cancel to cancel entry. Modifications to the secondary vendor will be lost and no changes will be made. |
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FIA |
Click FIA tab to add expenses to another employee or vendor for Public Bodies Reporting. |
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Clear |
Click Clear to change a different Invoice without saving. |