The Invoice Change function allows the user to alter non-financial information for an invoice already on the system.
Vendor
Enter the vendor number for the invoice to be changed. Press <FIND> if the vendor number is unknown.
Invoice
Enter the invoice number to change. Press <FIND> for a list of invoice numbers. Use the <UP> and <DOWN> arrows to place the cursor at the invoice and <ENTER>. You may press <FIND> a second time and enter the invoice number. If you enter an invoice number that has been transferred an additional window will display and you can select the exact invoice you wish to change.
Field # To Change
Only fields, Reference, Tax Reportable and WCB can be changed. Note: If the invoice is against a miscellaneous vendor (type 99), the invoice change program will allow the Name, Address and Postal Code to be changed. To change this information you must enter '1' or '01' to access this field. The name on an invoice for miscellaneous vendor (or one-time payment vendor) is the description field on the journal entry in the journal entry file. If the data entry operator changes the name, which is the first part of the reference data field on one of these vendors, it will not result in a change to the name as stored in the journal entry file. The change will only affect the printing of the cheque and the name stored as the vendor's name in the cheque file.
Field Tax Reportable and WCB will only appear within invoice changes when the vendor has a tax registration number (Social Insurance Number) specified in page 2 of the vendor file.