Manual Cheque Entry

The Manual Cheque Entry module enters onto the supplier's account the equivalent of a negative invoice. In addition to that, it stores the cheque information with the cheque number in the cheque file. The cheque number has appended to it '0MAN' on the left-hand side of the cheque number. This provides the cheque entry for cheque reconciliation support as well as entering the negative invoice on the vendor's file. During the payables processing, this negative invoice is offset against positive invoices so that only the net balance will be paid to the supplier. The Manual Cheque Entry module also provides the facility to print the cheque.

Manual Cheque Entry

Telgate Feature

If cheques are being printed with Telgate software, a symbol can be defined to override the '0MAN' that is typically appended to the beginning of the cheque number.

The symbol, TSC$TELGATE:=="ON", must be defined in the LOGICALS.COM file. To deactivate the symbol, define the symbol as $ TSC$TELGATE:=="".

With this symbol, the LST file that is created will be modified. This file will replace 0MAN with 9998. This will facilitate the creation of an auto generated micro number within the Telgate software that requires all numeric characters.

The LST file will also have a modified file name. This file name will be in the format of MAN_999999.LST, where 999999 represents the file name. The default print device must be set to disk, or a logical that represents a directory on the disk.

Within the TSC software, the cheque will still be recorded with 0MAN appended to the front of the cheque number. Only the LST file is modified. The 'Automatic Cheque Reconciliation' will match '9998' cheques with the 0MAN cheques in the system.

Vendor

Enter vendor number or <FIND> to find the correct vendor number.   Instead of entering a vendor number to end and return to main invoice menu.

Vendor Name

The vendor name and one address line will be displayed.

Cheque No.

Enter the cheque number (maximum 6 digits). '0MAN' will append to the front of the cheque number.

Cheque Date

Enter the cheque date as YYYYMMDD or <ENTER> to use the current date from the system.

Cheque Amount $

Enter the amount of the cheque.

Reference

Enter the cheque reference data (up to 150 characters). This will be printed on the cheque if the parameter I-DESC$ is set up in your cheque print format.

If you accept the cheque, the following prompt will appear:

Print A Hard Copy of The Cheque Now

Enter 'Y' to print a copy of the cheque or 'N' to bypass the printing process. Note: A manual cheque cannot be processed against a miscellaneous vendor (Type 99).