The Capital Planning Entry module allows you to create projects. The screen is divided into two sections: the header area and the detail section. The header section contains the project and site information. The detail section contains the detailed project item information.
Header Section:
Project #
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Enter a unique project number. If Purchase Requisition Profile Option #1 -"Automatic Numbering" is set to Y and you enter a blank project number, the word Automatic will be displayed, and the cursor will move to the site field. The automatic number created will start with 'CP'.
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If automatic numbering is not enabled, a blank entry will exit the program.
Site #
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Enter a valid site number. Purchase Requisition Profile Option #2 - 'Use ATS Location Database' controls the type of validation to be done. If the profile is set to Y the program will validate against the atrieveTendering location database. Otherwise, it will validate against vendor numbers in the vendor file. The default location will be determined by Purchase Requisition Profile #3 'Default location'.
Site Name
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Enter the name of the site where the Capital Project will occur.
Year
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Enter the year of this project.
Project Type
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Enter the project type.
Start
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Enter the start date of the project. The default will be the current date.
End
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Enter the end date of the project.
Maximum
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Enter the maximum spending limit for the entire project. This field is mandatory if requisition profile option - 'Requisition maximum enforced' is set to Y.
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Once entering detail lines, you cannot modify this field to be less than the current requisition total. This field must be positive.
Detail:
Quantity
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For Capital Projects, the quantity must always be '1'. A blank entry will return control to the menu bar.
Description
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Enter the description of the goods or services required.
Measure
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This field is not used for Capital Project entry.
Est Cost
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Enter the estimated unit price. The price must be positive.
G/L
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Enter the GL account code to charge the goods or services. This field is mandatory if requisition profile option 'G/L Account Mandatory' is set to Y. If requisition profile #6 'Requisition Budget Checking' is set to 'Y' the budget for the GL account will be checked. If requisition profile "Requisition Maximum
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Enforced" is set to Y, the extended amount of the detail line (quantity X price) added to the current requisition total will be checked to see if it exceeds the maximum spending.