Fixed Asset System – Data Capture
In FA Master Profile Setup and Maintenance>Master Profile set up fields 23-26
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Enter the Group Code to be temporarily assigned to the assets created by the Finance interface.
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Enter the Maintenance Class to be temporarily assigned to the assets created by the Finance interface.
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Enter Y if the user is to confirm that an asset is to be created in FAS when Invoice is entered. Enter N if an asset is to be created without confirmation.
In Finance, set up a GL Selection Criteria to identify GL accounts that are charged when Capital Assets are purchased. Setup>Database>GL Selection Criteria>Additions
Go to Finance User Profile Setup>Profiles>User Profile and set up this GL Selection Criteria in field #42.
Flag the appropriate accounts as being capital accounts.
General Ledger>GL Maintenance>GL Account Update>Mass GL Status Update
Create the assets from Invoice Entry
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Enter the invoice into Invoice Entry, enter the GL account on the second screen, a new screen will Open. Enter the Quantity, Description and cost.
Accept the invoice and continue on with the batch.
Go to the Interfaced Item Report in FAS Fixed Assets>Interfaced Item Report to run a report of all assets that have been created in FAS from the Finance system.
Go to Fixed Asset Changes to ensure the barcode, maintenance class, group and location are all correct. You could also add any extended or depreciation information at this time.
All assets created by the Finance system will have an asset number starting with BAS which could be changed to another asset number if required. The default location, maintenance class and group code will all come for the Master Profile in FAS and would also need to be reviewed and changed if necessary.
Update the Acquired date to DDMMMYYYY
Invoice/PO information will be automatically filled in on the Finance screen.
Under Depreciation, update Expected Life, Depreciation Class, and G/L Accounts
Run the Interfaced Item Report for those asset items in 'F'inal to remove them from the report, indicating they have been reviewed and accepted.
If using monthly depreciation, depreciation will begin in the month after the acquired date.