Interlink File Menu

The Interlink File gives you access to the modules that maintain and manage the Payroll/HR Interlink file. This file maintains which payrolls an employee belongs to and the information required to access that employee's information on each of the payrolls.

Under normal circumstances you should not have to use any of the maintenance modules to modify the contents of the Interlink file. Only in the case of a power or system failure during a critical point in Employee Maintenance should you have to go in to correct any Interlink records. Problems in the Interlink will be readily noticeable as employees will not be able to be accessed through any regular maintenance screens. Error messages will assist you to determine the problem.

If you encounter an error message indicating a problem with the Interlink file HRPY02.DAT, call the HR department at atrieveERP for help.

The Interlink Report is valuable for viewing all the payrolls employees belong to.  

Interlink File Additions

The Interlink File Additions module lets you modify the contents of the Interlink file.

HR Employee Number

Enter the HR number of the employee to access. Search to view a list of employees. 

Payroll ID

Enter the ID code of the payroll whose Interlink record you want to access. Search for valid payroll ID codes. To access the HR Interlink record, enter a Payroll ID of 'HRON'.

Social Insurance Number

Enter the SIN of the employee. This number must be a valid SIN or the number designated as the dummy in the HR master profile.

Payroll Employee Number

Enter the Payroll number of the employee.

Name

Enter the name of the employee.

Employee Status

Enter the status of the employee.

Interlink File Deletions

The Interlink File Deletions module lets you remove an employees interlink (HRPY02) record. Extreme caution should be used when removing interlink records. There is normally no reason to do this. Inappropriate use of this module could leave employees inaccessible.

HR Employee Number

Enter the HR number of the employee to delete the interlink record for. Search for valid codes. .

Delete Record

Enter 'Y' to delete this record, 'N' to abort the deletion.  

Interlink File Report

The Interlink File Report lists the contents of the Interlink file. It shows all employees and the payrolls they belong to. The report lets you select all or individual payrolls as well as all or individual employees. The report can be sorted by payroll, HR employee number, PAYROLL employee number, employee name, or SIN.

Report All or Selected Payrolls

Enter 'A' to select Interlink records from all payrolls or 'S' to specify individual payrolls to include on the report.

Report by Payroll/HR Emp/Payroll Emp/Name/SIN

Enter the letter to determine what order the report will be sorted. Refer to the following table for a description of each letter.

Report All or Select Employees

Enter 'A' to report on all employees or 'S' to select individual employees by number.