Hire Information Menu

The Hire Information Menu provides access to essential modules and reports related to employee hiring information maintenance. Through this menu, you can add, modify, delete, and inquire about employee hiring details. Each employee must have at least one hire record, which the system automatically generates whenever you add a new employee via Employee Additions.

An employee may possess multiple hire records to reflect various employment statuses, such as being hired, terminated, and subsequently re-hired. Additionally, you can maintain separate hire records to indicate when an employee was initially hired as a temporary employee and later as a continuing employee. While the hire file can capture these distinctions, it is advisable to use the Assignment System for tracking the start and end dates of different positions or employment types. Multiple hire records should primarily be used to document instances of hiring, termination, and re-hiring. The first hire record will be automatically created upon adding the employee to the system through Employee Additions.

When an employee is terminated, the hire record is updated from the Termination program. If the employee is re-hired (and has not been purged from the system), proceed to Hire Additions to create a new hire record.

In cases where employees have multiple hire records, the system will always reference the most current hire record for information retrieval. For instance, if an employee has changed their name, the previous name will be stored in the hire record. The most recent record will display the previous name on the second demographics screen. The only exception to this is the original hire date, which will always be sourced from the hire record with the earliest hire date.

The hire file can also hold customized hire documentation such as criminal record review, pre-hire medical, benefits registration, BCCT registration, birth certificate, last TB x-ray, signed contract received, availability for recall, BCTF forms completed, and government criminal record review. The labels for these fields can up be maintained from the User Defined Field Description Profile.

There is a second screen dedicated to maintaining employee seniority information, including seniority banks, seniority codes, and seniority amounts.

In order to use the hire screen, must first create the database items listed below.

Refer to the manual documentation under the corresponding menu option for further information on each of these database items.