The Employee Hiring Information Additions module lets you add employee hiring information.
Note: The descriptions of fields under the Hire Information heading are user-definable. The system defaults to hire fields that are common to a specific geographic area (BC). To tailor these date fields to your specific requirements, navigate to the User Defined Field Description Profile and select the Hire Dates field key for customization.
Employee Number
Enter the number of the employee to access. Search to view employees. Leave this field blank and <CR> to leave this screen.
Hire Date
Enter the official hire date for this employee as 'YYMMDD' or 'YYYYMMDD'.
Hire Type
Enter a valid Hire Type Code from the Hire Type database. This code is used identify differences between temporary and permanent staff, teachers, non-teachers etc. Search to view valid hire type codes.
Termination Date
Enter the date as (YYMMDD or YYYYMMDD) the Employee was/will be terminated. The status flag on the demographics screen should also be changed to indicate this employee is now terminated. Each time you change the termination reason you are prompted for the new employee status code. This saves you from having to jump to the demographics screen to change this field. See the Termination Reason field for more information on changing the employee status code from the hire screen.
Termination Reason
Enter a valid Termination Type Code. The codes are used to define the reason the employee terminated or quit. Search for valid termination type codes. There is a very good chance that when you change the termination reason you will also want to modify the employee's current status. Instead of jumping to the Employee Changes screen and changing the status there, each time you modify the termination reason a window appears with the following prompt:
Enter New Employee Status
The current status displays as the default. Enter the new employee status. Search to view valid employee status codes.
Previous Name
Enter the employee's previous name. The default is taken from the employee master file. This field is intended to contain the employee's name at the time of hiring and should not be changed unless there is a spelling mistake. If the employee changes their name, only update the Master File record, do not change this field.
Initial Bargaining Unit
Enter a valid Bargaining Unit code. This code is used to identify the bargaining unit at the time of hire. As with the employee previous name field, this field should not be changed unless an error was made. If an employee changes bargaining units, make the change on the employee Master File.
User-Defined Hire Information
Date
Enter the date the item was completed as 'YYMMDD' or 'YYYYMMDD'.
Y/N
Enter 'Y' if the item has been completed, or 'N' if not. Details on what the Y/N flag indicates for each item is covered on the prompt number.
File #
Enter the number of the paper file (optional) that relates to each item.
Misc Prompt
The last prompt is user definable through the HR User Specific Parameter Profile, field Miscellaneous Date Prompt.
Seniority Code Screen
The information on the seniority screen is critical to the seniority system. Refer to Seniority System documentation for detailed information on the function of these fields.
Seniority Banks
Enter up to 5 seniority bank codes to indicate what seniority should be accumulated. Search to view valid seniority bank codes.
Current Seniority Codes
Enter up to 5 seniority codes to indicate the employees current seniority. Search to view a list of valid seniority codes.