The Vendor Awards Entry program displays all requisition lines related to a specific quote as well as all vendors who submitted quotes for each individual line item. You must specify the awarded vendor for each requisition line so that a purchase order can be created. You also have the ability to create a Bid Analysis Worksheet for the quote so that you have a hardcopy report of the vendor quotes to work from.
Enter your buyer code followed by the quote request number. Select the magnifying glass on the Quote prompt and a list of all the quote requests for your buyer code will be displayed allowing you to select one. Once a quote has been selected, the requisition line items related to the quote will be displayed. A window at the bottom of the screen will display the requisition number and stock number for the requisition line currently highlighted. You do not need to manually award every requisition line; the program will automatically award the vendor who provided the best price for each item. The status of items awarded by default will be Ca or Va. Items manually awarded will display as CA or VA. If a user enters this module again the status for all items will be CA or VA. You only need to modify the awards information for lines where price is not the primary criteria.
Contract prices are marked in the lower window by a C, which is to the right of the unit price of the item. They are also marked by their status, which will be CA or 'Ca'.