The Invitation To Bid Maintenance program allows you to specify the vendors you wish to send a quote. Enter your buyer code followed by the quote request number. Use <HOME> on the quote number prompt to display a list of all the quote requests for your buyer code, allowing you to select one. Once a quote has been selected, a list of vendors associated to the quote request will display. You may only add or remove vendors from a quote if the related requisition lines have not been awarded to a vendor. If this is the first time the invitation to bid has been accessed for this quote request, the program will scan the related requisition lines, searching for non-inventoried stock numbers. If any exist, it will automatically load the purchase history vendors for the stock items (up to a maximum of three vendors per stock item) and display them. Use your cursor to scroll through the vendors listed. The notification method will display in the window at the bottom of the screen for the vendor currently highlighted by the cursor.
Note: The system will determine local/long distance calling based on the following conditions:If the Invitation to Bid is sent by fax or email, the Vendor Contact Category 'Sales' will be used. If this is not available, the 'Purchasing' contact category will be used. If this is not available, the 'Default' contact category will be used.
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10 digit dialing is NOT required and the telephone number profile is NOT being used.
Local numbers MUST be entered in the vendor file WITHOUT an area code.
Vendor file: 826-1234 (local number)
Dialed as: 826-1234
Long distance numbers entered in the vendor file WITH the area codes. The faxing option will add '1' to the front of this number.)
Vendor file: 604-826-1234 (long distance number)
Dialed as: 1-604-826-1234 -
10 digit dialing is NOT required and the telephone number profile IS being used.
Numbers can be added in the vendor file with/without the area code for local numbers. It is important that if local numbers are entered in the vendor file with an area code, the area code and prefix MUST BE entered in the local table in the telephone number profile. If not, the numbers will be dialed as long distance.
Ex. 604-826-1234 (local number, area code, prefix in local table)Dialed as: 826-1234
If the area code is not entered for a number, the default area code from telephone number profile will be added to the prefix. If this combination is NOT found in the long distance table, the number will de dialed without '1' or the area code.
Vendor file: 826-1234 (local number)
Dialed as: 826-1234
If the number is long distance, it must be entered in the vendor file with the area code. The telephone number profile will check to ensure that the area code and prefix combination are included in the long distance table. If they are not, the user will receive a warning but faxes will still be sent with a '1' added to the front of these numbers. If the combination exists in the long distance table the faxes will also be sent with '1' in front of these numbers.
Vendor file: 604-826-1234 (long distance number)
Dialed as: 1-604-826-1234
(If the area code is not entered for a long distance number, the default area code from the telephone profile will be added to the prefix. If this is found in the long distance table, it will be dialed with 1 plus the area code. -
If 10 digit dialing is REQUIRED, the telephone number profile IS required.
All numbers in the vendor file must be added with an area code. Warnings will display if they are not entered in the correct format.
Vendor file: 604-826-1234 (local number and prefix in local table)
604-599-1234 (long distance number with area code and prefix in long distance table)
604-999-9999 (not listed in telephone profile tables)
If the number is listed in the local table, the fax will be sent without '1' added to the front of the number.
Dialed as: 604-826-1234
If the number is listed in the long distance table, the fax will be sent with '1' added to the front of the number.
Dialed as: 1-604-599-1234
If the number does not exist in either table the system will default to long distance adding '1' to the front of the number.
Dialed as: 1-604-999-9999
If the number is dialed without an area code it will not be able to be sent.
If q is selected the following screen will appear:
Status codes:
QR - Quote Request created, invitation to bid request not sent
IB - Invitation to Bid sent to vendor(s) for stock item
Invitation to Bid Report (Sample
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