T4A Print Format | PowerSchool Atrieve

The T4a Print Format routine allows you to define where you want your data to print on the T4A forms. This profile should be reviewed on an annual basis to ensure the data print positions from the previous year match those required for the current year.

# Of Print Lines On T4A

Enter the number of lines that can fit on one T4A from top to bottom. Be as accurate as possible this field tells the print program the size of your T4A.

#Of T4A'S Before Summary Break

Enter the number of T4A's to print before summary totals are to be done. Note: Large returns require subtotaling after a specified number of T4A's have been printed. Special forms are also required. This field should be reviewed annually.

#Of T4A'S Per Page

Enter the number of T4A's to be printed per page (3). 2001 T4A print format requires the following:
8 ½ X 14' sheet
8 lines per inch
10 characters per inch

#Of T4A'S Per Vendor

Enter the number of T4A's that should be printed for each vendor. (Example: 3 T4A's print per page and 3 copies required by the vendor, you would enter '003'. This will result in 1 page per vendor, with 3 copies per vendor.)

Accept	Enter 'A' to accept the T4A parameters and proceed to the T4A Form Definition Screen.
Cancel	Enter 'C' to exit the program.
Modify	Enter 'M' to modify any of the T4A parameters.
Restore	Enter 'R' to reload the last saved T4A format.

Sample T4A print profile form definition screen

The T4A Print Profile Form Definition Screen allows you to define the titles and fields you wish printed on the T4A. Use your cursor to move around the form. Note the section displayed in the upper left corner and the current position displayed in the upper right corner. If your cursor is positioned on a field, the field definition will display in the field definition window at the bottom of the screen. Press <DO> or<GOLD>O to display the T4A Print Profile Form Definition Menu. Press <F10> to exit the program.
Enter a title type in the text at the position you wish it to appear. This screen is a full functioning editor. Use backspace to delete text and the space bar to insert a space. The following key definitions are also helpful.

<TAB> Moves 8 spaces to the right

<GOLD><LEFT> Moves to the first column of the current line

<GOLD><RIGHT> Moves to the last column of the current line

<GOLD><UP> Moves to the first line of the current screen

<GOLD><DOWN> Moves to the last line of the current screen

<NEXT SCREEN> Moves down one full screen

<PREV SCREEN> Moves up one full screen

<GOLD><NEXT_SCREEN> Moves to the last line on the form

<GOLD><PREV_SCREEN> Moves to the first line on the form

<INSERT> Insert a blank line above the current line

<REMOVE> Delete the entire line

<GOLD> <FIND> Move to a specified row and column

<DO>

To enter a field, move the cursor to the desired location and press <FIND> the following will appear:

Exit	Enter 'E' to return to the T4A Form Definition Screen.
Add	Enter 'A' to define a new field for the form. You will proceed to the Field Definition window.
Modify	Enter 'M' to modify the field currently displayed in the Field Definition window.
Delete	Enter 'D' to delete the field currently displayed in the Field Definition window.
Cut	Enter 'C' to delete the field currently displayed in the Field Definition window from the form and save it in the past buffer.
Paste	Enter 'P' to add the field currently saved in the paste buffer to the form.

Field definition window

Field definition

If you are in Add mode, a window will appear allowing you to select from a list of valid fields. In Modify you can bring up this window with Control Find at the prompt. Valid field names are listed below.

Size

Enter the size of the field. The default will be the actual size of the field as it is stored in the file.

Mask

A window will display valid masks. Select a mask from this list or select User Defined Mask if you wish to enter a mask of your own.

LEFT JUSTIFIED	Displays the field left justified
RIGHT JUSTIFIED	Displays the field right justified
DATE	Displays field as a date. Format will depend on field size specified (ie., size = 8 = YYYYMMDD)
INTEGER	Displays the field as an integer
FLOATING POINT	Displays field as floating point number formatted to 2 decimals (ie., ###.##)
USER DEFINED	Specify your own mask (ie., #,###,###<###)

Once the field is defined, the mask appears on the T4A Print Format Form Definition Screen.
Use <DO> or <GOLD>O to display the following:

t4a FORM DEFINITION MENU

Accept Cancel Resume

Accept	Enter 'A' to save the T4A print profile entered and exit the program.
Cancel	Enter 'C' to exit the program without saving the profile.
Resume	Enter 'R' to resume entry of the T4A print form.
Print	Enter 'P' to print a sample of you T4A profile

Line To Change

Enter the line number that corresponds to the information you wish to modify.

Line

Enter the line # this field is to be on when printed.

Print Position

Enter the position on the print line where this field is to be printed.

Size

Enter the size of the field to be printed.

[L/R]

This field allows you to extract data from the left or right side of the data field.

Field Name

Enter the field name to be printed.
Valid field names are:

W-LITERAL$	This text field contains information that is the same on all T4A's
T-Name$	The vendor name field.
T-VENDOR$	The vendor number
T-ADDR1$	The first address field of the vendor.
T-ADDR2$	The second address field of the vendor.
T-ADDR3$	The third address field of the vendor.
T-ADDR4$	The fourth address field of the vendor.
T-POSTALCODE$	The vendors postal code.
T-AMOUNT	The T-4 amount.
T-REG$	Tax registration number. This number is taken from the vendor.
T-FOOTNOTE$	Footnote description as set up through the atrieveFinance database will print on the T4A.
T-FNCODE$	Footnote code. '13' will be printed here if there are multiple footnotes on a T4A.
T-EMPNO$	Employer number from the first field on the employer constants profile (0).
T-EMPNAME$	Employer name from the second field on employer constants profile (0).

Note: If field 49 'Activate City, Province, Country on Vendor' in the atrieveFinance User Profile () is set to 'Y', the following field names can be used to replace field name T-ADDR4$:

V-CITY_A4$

V-PROV_A4$

V-CTRY_A4$

V-CITYPROV_A4$

V-CITYPROVCTRY_A4$

V-CITYPROVCODE_A4$

PRINT Mask

Enter any valid BASIC print mask.