The Pay Report Output Manual Archiving process allows you to rename and archive reports into the global archiving directory pointed to by the logical SRB$OPSRPT.
All reports must be renamed to the following standard ####_YYYYPP_-aname.RPT, where #### is the payroll ID, YYYYPP is the pay period and 'a name' is a user defined title for the report. The minus sign at the beginning of the report name is assigned by the system to ensure your report names (which will always have the minus sign) will not conflict with system report names.
Manual archived reports may be viewed through the Pay Report Output Review when the access type is per Payroll ID and Pay Period. The initial prompt on the Pay Report Output Review allows you to switch back and forth between access types by selecting 'switch'.
Enter Report TO BE Archived [######.LST]
Enter the name of the report to be archived. If you do not include an extension the default extension of .LST will automatically be appended to the report name. The system will look for the report in your default login directory as well as the location pointed to by the logical SRB$OPSLST. The SRB$OPSLST logical should be defined to point to the same location as the four-character PayØlogical.
Enter Payroll ID Code
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Enter a valid Payroll ID code.
Enter Archive Pay Period
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Enter the archive pay period.
Enter the Archive Report Name
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Enter up to 6 characters of a report title.
The report to be archived and the new report name will display for acceptance before the report is archived.
Archive 10C63R.LST TO SUPP_200118_-YTDREG.RPT
Proceed with File Archive
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Enter 'Y' to proceed with the archiving.
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Enter 'N' to return to the report naming field.
When a report by the same name already exists under the archiving directory you are notified and prompted:
A Report by this Name Already Exists
Overlay Existing File
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Enter 'Y' to replace the existing report with this report or 'N' to rename the report to be archived.