The Payroll Stream combines the processing of all three of the initial phases of the payroll, Earning Detail, Earning Summary and Payroll Processing into one merged run. This option produces one job number and one log with the three phases of payroll combined. The payroll tracking will show the same job number for all three phases although the start and end date and time is relevant per phase. When Archived reports is active, this one combined log will be archived as the results of all three phases.
The top of the Payroll Stream log will show this job as being a Combined Payroll Stream Run. The beginning of each phase within the log will be titled with the name of the phase. Should the Payroll Stream run not complete for some reason, the log will reflect in which phase the process was at the point of the error.
Verify both the log from this process as well as the payroll tracking from the payroll calendar. Ensure correct completion of the Payroll Stream before continuing.
The combined Payroll Stream run produces the exact results and reports as running the Earnings Detail, Earning Summary and Payroll Processing separately. Please refer to the documentation on those phases for all details as to the results and report outputs generated.
Payroll Tracking monitors the successful running of the various phases payroll stream phases. Once the pay period has been entered, the Payroll Tracking will verify and warn you when any other pay period runs are currently outstanding. This warning message (shown below) informs you that another pay period has been processed through the payroll stream, but the Payroll Update has not been completed yet. Each payroll calendar should be completed by running the Payroll Update before beginning another set of payroll runs.
Ensure a Payroll Update has not been overlooked or in progress before continuing.
Note: This Report will only run in Batch.
Enter Period #
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Enter the pay period number to be processed.
Sort by Employee Number
This prompt relates to the outcome of the Earnings Detail report.
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Enter 'Y' if the time batches are to be sorted by employee number.
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Enter 'N' to sort the time batches by the order of detail input.
Print Employee Names
This prompt relates to the outcome of the Earnings Detail report.
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Enter 'Y' if the employee name is to be printed as well as the number.
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Enter 'N' to print the employee number only.
When Processing Gross Pay Comparison is Active:
Enter Prior Comparison Period
This prompt and the generation of the Gross Pay Comparison report will be omitted when the pay period being processed has no pay cycles defined under the payroll calendar, indicating an advance run.
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Enter a valid prior pay period number. These periods earnings will be used as a comparison to the current gross earnings.
Enter Starting CHEQ #
This prompt will only appear if manual cheque numbering has been selected in the User Specific Parameters Profile.
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Enter up to 8 numeric digits for the starting cheque.
GL Distribution - GL or Employee
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Enter 'G' to produce the Payroll GL Distribution Report in GL number order.
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Enter 'E' to produce the Payroll GL Distribution Report in Employee number order.
When Standard OR Average Based Costing is Active:
Produce Standard Base Management Report
This prompt will have no impact on the processing the Standard / Average Based costing as done during the Payroll Update phase.
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Enter 'Y' to generate the Standard or Average Based Costing report, for review only.
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Enter 'N' to omit the generation of the Standard or Average Based Costing report.
Message to Print on Statements
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Enter Up to 5 Lines of Message Text
When using the User Defined Earnings Statement, the MESSG field must be defined.
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Enter when no message is to be printed on the earnings statements.
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Enter up to 5 lines (65 characters) of message.
The message entered will be stored in the temporary file MESSAGE.YPP located in the directory pointed to by the logical SRB$OPSWRK. Saving the message allows the message to come up as the default message should the Payroll Processing be run additional times. The message file will be deleted when the payroll update is run for the pay period.
Refer to the documentation for Earnings Detail, Earning Summary and Payroll Processing for complete details on all reports created by the Payroll Stream process.