The Print Earnings Statements process allows you to print, restart and manage the printing of Earnings Statements for all payrolls. This is a global process that allows you to select the payroll based on payroll ID code. A user can also delete any of their own previous print submissions. The display of existing print entries in all print queues is determined by the username used when you logged into the system.
This process submits the printing of the file Payypp.EST where ypp is the last three digits of the pay period. This file is located by this process based on the definition of the Work Location field under the Payroll Location Profile for the selected payroll Id code.
The option to print a portion of the Earnings Statements allows a means to restart the print of the Earnings Statements at the point, for example, where the printer jammed. Selecting a section of the Earnings Statement document to print is based on physical page numbers. Should the printer jam after completing page 100, restart printing the Earnings Statements at page 101 through to the end of the document.
A new field SEQNO has been added to the user defined Earnings Statement Parameters Profile. The SEQNO is a sequential number which starts at 1 and increments for each Earning Statement to represent a page number. This new field would be defined to print somewhere on the Earnings Statement to allow you to identify the physical page number of each Earning Statement.
The option to print the SEQNO is only available on the user defined Earnings Statement. Which Earnings Statement process you are using per payroll is defined under field Earnings Statement Name on the User Specific Parameters Profile. The process name of PRPYØS represents the user defined Earning Statement, while the process name of PRPYØI indicates the standard Earnings Statement. This print option can still be used in conjunction with the standard Earning Statements, just the option to print the SEQNO is not available.
Refer to the Earnings Statement Parameter Profile documentation for more details on defining the field SEQNO.
This option can be used to print the first few Earnings Statements for testing the print position when setting up/changing the print position on the user defined Earnings Statement.
Edit Print Queue
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Enter 'Y' to see your own entries in all 'system defined' Print Queues. You can delete an entry in a Print Queue. The entry must be on the 'current page'.
When Edit Print Queue was selected, the following screen will appear:
Each item listed describes:
The printer being used per job, defined by the Queue
Status of the print job, Busy, Paused etc.
Entry number
Job name, assign when the print job was submitted
Username of the person who submitted the job
E_status of the print job, e.g.: Executing, Pending, Stalled etc.
Enter Payroll ID Code
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Enter a valid payroll ID code. This prompt will default to the payroll ID code in the Payroll Master Payroll profile for the current payroll. Use look-up to view/select the applicable payroll ID code.
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Enter Pay Period
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Enter the applicable pay period for the Earnings Statements to be printed. This prompt will default to the current Pay Period from the Payroll Master Profile for the payroll ID code selected. Use look-up to view/select the applicable pay period for the payroll selected.
Enter Starting SEQ NO
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Enter to print from the beginning of the Earnings Statements.
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Enter a number from 1 to 999999 to indicate the first page to be printed.
Enter Ending SEQ NO
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Enter to print to the end of the Earnings Statements.
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Enter a number from 1 to 999999 to indicate the last page to be printed.