The Earnings Detail Processing provides details of all-time sheet entries, adjustments, variable deductions, etc. that have been input for the pay period in terms of the gross dollars that are applicable to those entries only. This provides a visual verification of the batch entries for the period. It can be sorted in the order of entries into a specific batch, or by employee number within a specific batch.
NOTE: This option is the first step in the payroll run sequence. Earnings detail MUST be run, even if no time sheet entries exist for the pay period.
Verify the log from this process. Ensure correct completion before continuing with the payroll run.
Payroll Tracking, which monitors the successful running of the payroll stream, will once the pay period have been entered, will verify and warn you when any other pay period runs are currently outstanding. This message (shown below) informs you that another pay period has been processed through the payroll stream, but the Payroll Update has not been completed yet. Each payroll calendar should be completed by running the Payroll Update before beginning another set of payroll runs.
Ensure a Payroll Update has not been overlooked or in progress before continuing.
NOTE: This report will only run in batch.
Enter Period #
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Enter the pay period number for time sheet detail wanted.
Sort by Employee Number
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Enter 'Y' if the time batches are to be sorted by employee number.
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Enter 'N' to sort the time batches by the order of detail input.
Print Employee Names
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Enter 'Y' if the employee name is to be printed as well as the number.
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Enter 'N' to print the employee number only.
The report produced contains the following information:
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Function line # attached to timesheet
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Timesheet number – if any
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Entry date
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Employee # - and name if selected
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Shift Code, Pay Code and description
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Regular hours - the hours entered against a '+' pay code
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Overtime hours - the hours entered against a '*' pay code
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Base rate - the default rate from function line
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Actual rate - the actual rate entered with all premiums calculated
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Regular earnings - the earnings against a '+' or 'M' pay code
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Overtime earnings - the earnings against a '*' pay code
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Other earnings - any shift premium
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Extra earnings - occupation code premiums
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Total earnings