The Manitoba TRAF Pension Profile module is used for reporting TRAF information as related to the Teachers, Substitute, and Administrators payrolls. This profile should not be filled in for other payrolls.
Teacher, Subs, Admin Payroll
Do not fill this profile in unless this is a Manitoba Teacher or Substitute payroll.
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Enter 'T' if the TRAF deduction is for Teachers.
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Enter 'S' if the TRAF deduction is for Substitutes.
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Enter 'A' if the TRAF deduction is for Administrators.
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Enter 'N' if this profile does not apply to this payroll. If 'N' is applicable, do not fill in this profile.
School Division Number
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Enter your sites two-digit school division number.
School District Number
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Enter your sites four-digit school district number.
Working Days in School Year
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Enter the appropriate number of working days for the school year for this payroll. This value should represent the total number of days paid through the function line for a full time FTE. When the function lines are set to pay out 20.00 days for 12 months, the working days in the school year would be 240.00. This setting is used in both the TRAF Pension reporting and the Pension Adjustment Calculation Process.
This value will be used for the reporting of 'Working Days' on the pension report unless the following Teaching Days to report is used.
Number of Teaching Days to Report
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Enter the number of default Teaching Days to be reported as the 'Working Days' on the pension report. When this field is left empty, the 'Working Days' reported will be taken from the above Working Days in the School Year. The Annual Hours/Days from the Employee Type Code database will override this number of Teaching days, when applicable.
If this is a separate Admin payroll, payroll type A, then you could use this field to override the working days to be reported.
Number of Alternate Days / Employee Type
The use of this profile Alternate Days is being replaced with the Alternate Days per payroll calendar and this profile feature will be phased out. The Alternate Days definition per payroll calendar will only be applied when this profile field is blank.
The Number of Alternate Days is to be used as an override to the default Teaching Days to Report as well as the Working Days per payroll calendar for a unique group of employees, such as Administrators. The Employee Type code must be defined on the employee's master function line. This alternate number of days definition allows for multiple teaching days to be defined within the payroll and used in all TRAF process where the teaching days apply. This includes the TRAF report and the PERDAY TRAF deduction calculation, when applicable.
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Enter an Employee Type code followed by the equal sign and the number of Alternate Teaching Days for the school year for an override to a select employee group. Select the Alternate Days Details icon (in atrieve) or access the Alternate Working Days Detail definitions. Access to the Alternate Days details is automatic when changes to the Number of Alternate Days line has been made.
Alternate Working Days Table Maintenance:
Enter Employee Type Code
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Enter the Employee Type code or use the look-up to select.
Define per payroll pay period, the number of working days to be used for the given employee type code. This value will be used in place of the working days from the payroll calendar for TRAF reporting.
TRAF Deduction Codes
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Enter all TRAF deduction codes. Separate each deduction code with a comma.
Contractual Salary Pay Codes
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Enter all the pay codes that define the employee's contractual salary. The total of these pay codes, annualized and bumped up to 100% FTE, will be reported as the Contractual Salary.
It is important that the days and earnings paid out under the contractual pay codes remain pure. The pension reporting uses the days worked from the total of these pay codes for the calculation of the FTE. Docking and unpaid absences should be record under different pay codes.
Salary Reported at 100% FTE
Leave this field blank when TRAF is not being calculated using a Group 1 Type 8 or the contractual salary is not being bumped up to 100% FTE.
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Enter the pay codes for earnings that should not be adjusted by the employee's FTE. Earnings from these pay codes will be applied to the TRAF formula after all other earnings are adjusted by FTE.
Contractual Days Paid Pay Codes
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Enter all the pay codes that define the employee's contractual Days Paid. The total of days from these pay codes determines the employee's FTE per period. The 'Days Paid' column is generated by multiplying the employee's FTE by the number of Working Days from the applicable payroll calendar.
Adjustment Days Paid Pay Codes
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Enter all the pay codes that define the days paid to be added to the Contractual days paid. Days defined under this list will not be adjusted by the number of working days per month.
Compliance Extra Time Pay Codes
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Enter all the pay codes that make up Extra service paid, that are not included in the Contractual Salary. When Extra days are reported, the days will be reported under a separate record with a service type of 074.
Substitute Service Pay Codes
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Enter all pay codes that make up Substitute pensionable earnings. The Substitute earnings will be reported as Complaint, service code 077 when the TRAF deduction has been taken and Non-Complaint, service code 123, when no TRAF deduction was taken.
Non-Serviceable Pensionable Earnings
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Enter all pay codes to define the Non-Serviceable Pension Earnings (NSPE).
TRAF Docking Days Pay Codes
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Enter the pay codes that define docking days to reduce the calendar working days in the calculation of the TRAF Per Day deduction formula. The TRAF Per Day deduction amount will be calculated as usual but then the total days from this list of pay codes will be added to the employees working days after the working days have been reduced by FTE. The time entered on these pay codes would be at the employee's reduced FTE and a negative value to reduce days.
Retro Earnings
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Define up to seven retro pay codes and the retro start year, start month, end year and end month. Retro gross earnings must be reported separated by school terms. Different retro pay codes must be used when retro is to be paid back over more than one school term. The retro earnings are reported to the pension board in the separate retro pension file.
Retro Deductions
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Enter the retro deduction codes separated by a comma. The retro deduction must be different than the regular pension deduction. The contributions taken under these retro deductions will be reported as a separate retro record, record type CA and service type 130 in the regular pension reporting file.
Substitute Service Type Pay Codes
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Enter the Service Type (CCC=) and associated pay codes which are separated by a comma. The “/” marks the end of the pay codes for that service type. Different service types and their pay codes can be entered in the same format if there are more. The earnings and deductions taken under these pay codes will be reported with that service type.