The GL History Compression process compresses any number of detail records into one summary record, thus reducing the size of the GL history file (PRGH01.DAT). Detail records are compressed into summary records by removal of the pay/deduction code information per employee, pay period, and GL account code. Summary records will still retain the separation which defines where the GL transactions were generated. For example, cheque cancellation GL transaction would be held separate from manual cheque GL transactions for the same pay period, per employee.
Warning: For payrolls using the Commitment system, GL history Must NOT be compressed for any pay period during the current commitment year. Compression of GL history also removes decommitted and expensed values.
NOTE: This option is forced to batch and run only when users are NOT active in this payroll - on the weekends or after 7 p.m. on Fridays.
Note: You cannot compress records less than 4 years old.
Continue or Exit
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Enter 'C' to continue with the GL History Compression.
It is imperative you do a backup the payroll GL History file:
SRB$OPSDAT1:PRGH01.DAT, prior to running this process.
This procedure reorganizes the GL history file and if there should be a stoppage in processing while this is being accomplished, the file must be restored in order to run it again. If it is not restored, it may result in missing or duplicate entries for employees. -
Enter 'E' to exit from this option.
Enter the End Period to be Compressed
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Enter the last period in a range to identify which GL History records to compress.
Note: The process will compress all records up to and including the pay period selected.