The Database Copy module may be used to copy employee records or data base item records from one payroll location to another. This option is usually used for setting up test accounts where only a few employees will be selected for transfer to the test account. A test account will run much faster if only a few employees exist. The source of the records to be copied will be from the payroll you are in when you run this option.
Enter the Payroll ID for the New Files
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Enter the predefined 4-character payroll ID code representing the destination of the records to be copied. You will be warned if the destination payroll is marked as a LIVE payroll.
Copy Basic Employee/Full Employee/Data Base Selection
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Enter 'B' to copy the basic employee information. This will include all the employee's master values as well as the employee's year to date history and contract history. If records for an employee exists at the destination, the new information will replace any old information.
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Enter 'F' to copy all of the employee's master information, all of the history records and any data base items used on the employees' master records. Data base items will include any pay codes, pay cycles, cost centers, storage banks, location codes, user defined fields etc. The history includes the year to date, contract, UIC, GL accounts, commitment, storage and pool banks, arrears, cheques, and time sheet entries. When full employee copy is selected and 'A'll employees are selected for processing the database copy will simply copy the whole files from the current payroll to the destination payroll.
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Enter 'D' to select all or individual database items to be copied.
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Enter 'A' to select all database items to be copied.
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Enter the number of each database item to be copied. Any number of items may be selected at one time.
When the Cost Centers have been selected for copy:
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Enter Start Cost Center
Enter a starting cost center to define a range of cost centers to be copied.
Enter End Cost Center
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Enter an ending cost center to define a range of cost centers to be copied.
When Payroll Calendars have been selected for copy:
Calendar Start Period
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Enter a starting pay period to define a range of pay periods to be copied.
Calendar End Period
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Enter an ending pay period to define a range of pay periods to be copied.
The database items selected or 'FULL Database' will display when the data base selection has been completed.
Enter Storage Bank For Bank Tables
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Enter the storage bank to be copied.
The following prompts only appear if 'B'asic or 'F'ull employee selection chosen:
Select All, Range, Selected Employees/by Cycle
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Enter 'C' to select employee based on pay cycle code. See appendix AK for employee selection.
When employee selection by Pay cycle, code was chosen:
Enter Pay Cycle Codes for Employee Selection
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Enter pay cycle codes one at a time. Employees that have one of the pay cycle codes entered on their master or first function line will be selected for copying.