This function will extract the necessary data for all employees whose latest status is Required or Failed. For employees whose latest status is Cleared and the date of their last clearance is prior to the clearance validity, their data will also be selected for a new CRC check. The following screen will display for this selection:
Extract Date
Enter a valid date in YYYYMMDD or YYMMDD format By default, today's date will display for this field. You may not enter any date prior to today or beyond one year in the future. This is to ensure the integrity of the CRC History data and avoid typo errors.
E-Mail Address
This E-mail address is taken from the CRC Profile. You may change this e-mail address at run time. When running in Final mode, the extracted data file will be e-mailed to this address.
Report Title
Enter a suitable title for this extract report. The report will list all employees whose data is extracted.
Preliminary/Final
Enter 'P' to run this process in Preliminary mode. This will prepare a report of all employees that will be selected for CRC. You may want to review this report to ensure that only the required employees are selected. If any changes are required, use the CRC file Maintenance function to include/exclude required employees.
Enter 'F' to run this process in Final mode. The system will prepare a report of all selected employees and will also create a data file in CRC compatible format.