Applications

Applications Grid

1. The applications grid displays a listing of all of the applicants that have applied to the job posting. To view the details of an application click on the Application No. hyperlink. For more details refer to the section 'Application Details' below in this document.

2. To view information about the applicant, not specific to the selected posting, click on the applicant Name hyperlink. For more details refer to the section 'Applicant Details' below in this document.

3. The grid also includes a status column so that you can quickly see the status of each of the applications (i.e. New, Pending, Incomplete, Blocked, Rejected, or Short Listed).

4. To enter a general comment for other reviewers to see when they look at the job posting click on the Add New Comment hyperlink. 

5. Type in your comment and then click the Post button.

6. The comment will display, with the name of the user that posted the comment along with the date and time the comment was posted. 

7. To reply specifically to a comment made by another user, click on the comments associated Reply hyperlink.

8. To return to the My Dashboard, Job Postings Search page, click on the Return to previous page hyperlink. 

Application Comments

1. To enter a comment regarding the application or applicant for other reviewers to see when they look at the application click on the Add New Comment hyperlink.

2. Type in your comment and then click the Post button.

3. The comment will display, with the name of the user that posted the comment along with the date and time the comment was posted.

4. To reply specifically to a comment made by another user, click on the comments associated Reply hyperlink.

Application Details

Information about the applicant, such as telephone number, address and email address display, along with the date and time that the applicant submitted their application for the job posting. Note that the email address is a clickable hyperlink, and when selected will invoke the users email service, so they can send an email directly to the applicant. Also, note that if the applicant has been 'Blocked' or their access to the job posting site has been revoked that information will be indicated in this section as well.

Once the application has been reviewed the hiring manager will click on the Update Application Status button and select one of the following options:

• When an application has not been reviewed the status will be 'New' (by default)

• There may be a case where you would want to change the status of an applicant to 'Blocked'. A blocked applicant will not know that they have been blocked, but other hiring managers will be able to see this information.

• If an application is missing information, you may set the status to 'Incomplete' as a reminder to contact the applicant to supply the missing information in order to be considered for the position.

• If an application is still under review, you may set the status to 'Pending'

• If the candidate is not the right fit for the position, you may set the status to 'Rejected'

• so that other hiring managers will be able to see this information.

• When the documents included with the application have been verified by the Hiring Manager, you may set the status to 'Verified'

• If the applicant is a strong candidate for the position and you would like to pursue with the interview process, then you would set the status to 'Short Listed'. Setting the status to Short Listed will transfer that applicant's information to atrieve, including demographic information, certifications, and subjects & levels so that if the candidate is ultimately hired their information will already be there for further onboarding.

The page is further organized into the following sections:

• Documents

• Certifications

• Subjects & Levels

• Additional Info

• Activity

Note that you can Expand or Collapse all sections by selecting the Collapse All or Expand All hyperlink, located beside the Application Status. By default, all sections are expanded when you navigate to this page.

Documents

• The Documents section lists all of the documents that the applicant included with their submission (i.e. resume, cover letter, etc.). To view a document click on the document name hyperlink.

Certifications

• The Certifications section lists the certifications added by the applicant to their profile.

Subjects & Levels

• The Subjects & Levels section lists the subject and level information added by the applicant to their profile.

Additional Info (Custom Pages)

• If your district has created custom fields and pages, that information will display on the Application Details page. Note that these are the custom fields that display to the applicant when they are entering their profile information. The following screen is just an example of what this may look like.

Activity

• The Activity section displays any status changes for an application, who made the change and when.