PO Report by Vendor Number
Prepared in PO number sequence by vendor number providing totals by vendor.
PO Report by GL Account
Prepared in GL account number order. It produces totals for original and outstanding commitment balances for each PO within a GL Account. This report also provides the option to verify the GL balance for outstanding PO's against a GL account.
You may also specify a sort and control break for special sequencing on this report. The special sequencing is selected from the levels of your GL or alias. You may use one level only. The program will re-sequence the report based on the level selected. Each value for this level will begin on a new page and a sub-total created for each level break. This option is intended to allow you to re-sequence reports by budget responsibility.
PO Report by Vendor Name
Same as the vendor number report except that the vendor name (alphabetic) is used for the sequencing and control breaks on the report.
PO Report by P/O Number
Sequenced by PO number with a control break following each change of PO number.
PO Report by GL Sequence
See the note below and the example given for the User Specified Sequence.
PO Report by Buyer Number
Sequenced with control breaks using the 2 characters entered in the Buyer number on the PO.
PO Report by Buyer/Due Date
Sequenced by buyer number, with control breaks based on the due date within buyer number.
PO Report by Buyer / Issue Date
As above except that the PO issue date is used instead of the due date.
PO Report by Requisition Number
Produced in requisition number sequence with control breaks by requisition number. Note: If meaningful reports are expected for items 6, 7, 8 & 9 you must specify the requisition and buyer numbers during PO entry. If these are not specified or specified periodically there will be several PO's accumulated under either a blank buyer number or a blank requisition number.
PO Report By Batch Type Code
Report is produced in batch type code order with control breaks by batch type code.
PO Invoice Report by Period
Lists all invoices against a PO for a specified period. It provides information about the PO, its original estimate, the total of invoices processed against it, its current balance and a variance column which shows the differences between the PO estimate and total invoices processed. The report can be run on open and/or closed PO's.
PO Statistics Report
Provides reports sorted in a varied number of ways. The report will indicate the total number of PO's printed, the total commitment amount and the average dollar value per PO.
The report by GL level provides a report with similar information as the above but offers greater flexibility. The report provides detailed GL commitment information, optional budget and expenditure information, sorted by a level of your GL. You may produce the report for the entire level selected or use the GL Selection Criteria to select a specific portion of the level.
Special Notes:
Entering a starting and ending PO number will greatly improve the report efficiency.
When selecting reports sorted by GL level which include budget and expenditure information, please note:
The GL budget and expenditure information will be printed only once for each account. (Necessary to ensure that the report sub-totals and grand totals are correct.)
Sibling accounts will print the budget and expenditure information from the parent account. Any further sibling accounts from the same parent will not print the budget and expenditure information. These accounts will have the letter 'S' following the account number to indicate a sibling account.