The Purchase Order Copy program provides the ability to create a new purchase order using information from an existing purchase order.
Purchase Order Copy - Screen 1
Purchase Order Copy - Detail P.O. (Screen 2)
Note: Any GL or stock numbers that became invalid when copied to the new PO will be indicated in the description field. The new PO cannot be accepted until all invalid entries have been modified to valid ones.
PO Printing selection
The final screen when processing a PO thru PO Entry, Changes, or Copy, or thru POM Buyer Processing provides multiple printing options to be selected for each PO, as well as to allow the method of printing to default to the printing option that was last selected by the user. The default can be different on a user by user basis and is dependent on the option last selected by the user.
To print a PO, select the output option you want to use. You can be sure of the option that will be used because the option will be highlighted (text, ex. Register, will be a different color).
To bypass printing, choose the option Bypass Printing.This option will NOT send the PO to the register.
Upon initial entry into this screen, the On-line option will be the option that the cursor is on. To select this option, press <Next>. If this is the only option required, accept by pressing <Next>. This will begin printing the PO online. The next PO that is entered, will default to Online, pressing next or <Enter> to accept is all that would be required.
Upon initial entry into this screen, the On-line option will be the option that the cursor is on. To select the Register option, use your mouse and check off Register. If this is the only option required, choose <Next>. This will send the PO to the register. The next PO entered will default to Register , pressing next or <Enter> is all that would be required.
Note: Fax and email require additional licenses. If your district does not have a license, selecting these options will display an informational message, indicating these options are not available. A different option would have to be selected.
If using 'document distribution services' (DDS), multiple overlay files can be defined, based on buyer code. The default overlay files are in the following menus.
For email: 'Global Email Profile
For printing: 'Printer Forms Overlay Profile'
A different overlay by buyer code would need to be defined in the 'Buyer Code' database in POM
If a buyer does not have an overlay file defined, the default overlay will be used. If an invalid buyer code or a blank buyer code is defined in the PO, the default overlay will also be used.
Note: See additional fax information under Purchase Order Entry which discusses how local and long distance numbers are handled by the fax routines.
Purchase Order Copy - Summary P.O. (Screen 2)