The BUDGET GL REPORTING menu provides four reports related to the budget GL Chart of Accounts.
1. Budget Summary Report
The BUDGET SUMMARY REPORT produces a report of all budget information on file and provides totals for a specified year.
2. Budget Parent/Subordinate Report
The PARENT/SUBORDINATE REPORT prints a listing of all parent accounts and their associated siblings.
3. Budget Detailed Chart of Accounts
The DETAILED CHART OF ACCOUNTS provides a listing of all BPS accounts with their associated alias codes and other GL information.
The reports include information on actual expenditures, original budget, approved budget, base budget, increased budget, deleted budget, new budget and the units qualifier, if any. The report may be selected for all budget accounts, or the user may specify a range of accounts to be used. The dictionary titling of accounts may also be selected, if desired.
ENTER STARTING GL ACCOUNT
Enter the GL account number to start this report.
<CR> to obtain a report starting at the first account on file.
ENTER ENDING GL ACCOUNT
Enter the GL account number to end this report.
<CR> to obtain a report ending at the last account on file.
BUDGET YEAR
Enter the budget year you want to process.
BUDGET ID
Enter the budget ID you want to process. It defaults to '0'. If you have only one ID, this entry is skipped and it assumes the value of '0'.USE DICTIONARY [Y/N] <Y>
Enter 'Y' or <CR> to use the dictionary descriptions. Enter 'N' if dictionary descriptions are not required.
THE FOLLOWING TWO PROMPTS ARE IN THE DETAILED CHART OF ACCOUNTS MODULE
INCLUDE SOFT DELETED ACCOUNTS
Enter 'N' or <CR> to exclude soft deleted accounts from the report.
Enter 'Y' to include all soft deleted accounts on the report. These will appear on the report with 'De' to signify they are soft deleted.
SELECTION CRITERIA CODE
Press <FIND> for valid GL selection criteria. See Appendix AB for information on adding/selecting GL selection criteria.
The detailed chart of accounts will only print for the account numbers included in the selection criteria specified.
4. Blank Budget Alias Elements Report
The BLANK BUDGET ALIAS ELEMENTS REPORT program will report all GL account numbers within the range specified that have blank budget alias levels
ENTER SELECTION YEAR
Enter the year the GL accounts are to be processed from. The system displays the current year from the master profile as the default. <CR> if the current year is correct.
ENTER GL ACCOUNT TO START WITH
Enter the GL account number to start this report. Blanks are not allowed and if entered, returns to the previous screen enter command. The GL account is not validated so all or part may be entered.
ENTER GL ACCOUNT TO END WITH
Enter the GL account number to end this report. Blanks are not allowed and if entered, returns to the previous screen enter command. The GL account is not validated so all or part may be entered.
DO YOU WANT TO CONTINUE?
Enter <Y> to process the report or <N> to return to menu.