The BUDGET GL INQUIRY option provides the facility to inquire on any BPS budget account. The system will display the current information on file for the account number specified.
01 = YEAR
Enter the Budget Year to work in or accept the default of 'Current Year' in BPS Master Profile record ('06' entry).
Entering a blank year or <F10> will exit to the previous menu.
02 = BUDGET ID
Enter Budget ID you wish to work in or accept the default of '0'. If you have only one ID, this entry is skipped and it assumes the value of '0'.
<F10> will send cursor to '01= YEAR' prompt.
03 = ACCOUNT #
The GL account number being budgeted. Entering a blank account or <F10> will send cursor to '01= YEAR' prompt. Use the <FIND> key to search for a GL account.
BUDGET PLAN FIELDS
UNITS
This field will contain the amount of units for the above budget account #.
BASE ($)
This field will contain the initial base budget dollar amount.
INCREASE ($)
This field will contain the increase budget dollars to base budget dollars.
NEW ($)
This field will contain new budget dollar amount.
DELETED ($)
This field will contain budget dollars removed from the overall budget amount.
TOTAL $
This field will contain the sum of fields 21 through 24.
GL ACTUAL FIELDS
BUDGET($)
This actual and temporary budgets are loaded directly from the BAS system. This provides a real time inquiry on the budget in BAS.
EXPENDITURES($)
The expenditures are loaded directly from the BAS system. This provides a real time inquiry on the budget in BAS.
COMMITMENTS ($)
The commitments are loaded directly from the BAS system. This provides a real time inquiry on the budget in BAS.
PENDING REQ’S ($)
The pending req balance is loaded directly from the BAS system. This provides a real time inquiry on the budget in BAS.
Exit Enter 'E' to refresh screen for next inquiry. To exit the inquiry screen, press
<BACKSPACE> or clear the year field and <CR>.
Trans Enter 'T' to view the transactions. The system will display the budget transactions for the year and budget ID specified, including the batch number, type, unit, quantity, amount and description of each transaction.
Extended Enter ‘X’ to view the extended information for this GL account. This includes all GL account settings and alias information.
Position Enter 'P' to view the positions associated with this GL account. This will display the position code, description, FTE and budget.
teMp Enter 'M' to view the temporary budgets for this GL account.
Cost Enter 'C' to view the costing information for this GL account.
History Enter 'H' to view the actual budgets and expenses for all historical years.
TRANSACTION SCREEN
Choose ‘S’ to re-sort the transactions based on the available options.
EXTENDED SCREEN
Enter ‘A’ to view the descriptions for the account and budget alias.
POSITION SCREEN
If you highlight a Position line and enter 'I', you will go to 'Budget Position Inquiry' (see 3,4 for documentation) and its set of internal options.
Enter ‘A’ to toggle between all or active only positions
TEMP BUDGET SCREEN
COSTING SCREEN
You can toggle between FTE and Amounts, using the FTE/Amount option. You can also view the position information using the ‘Posn’ menu option.
HISTORY SCREEN
Enter ‘G’ to view the actual GL balances from BAS, or ‘P’ to view the GL balances that were used to build the budget (these balances are derived from the BAS to BPS transfer)