The Saskatchewan Termination Additions allow an employee to be setup for automatic deactivation. The employee's new inactive status may be set to On Leave, On Leave with Benefits or Terminated, with Terminated as the default status. An automatic deactivation includes contract adjustments for non temporary contracts, union dues and pension recalculation as well as GLI full year payment adjustment. The payroll Update for the pay period will automatically adjust the employee's status to the inactive status selected.
Contract paid employees automatically deactivate will have their contract earnings recalculated based on actual working days. The actual working days must be defined in the payroll calendar per pay period. Contract adjustments to earnings/days only applies to non temporary contracts.
Contract adjustments determine the actual contract earnings based on the actual working days per month at that month's daily rate. The adjustment is reduced by the amount already paid the employee as well as any days docked (as defined by the Docking pay codes defined in the Teacher profile).
A special report #####S.LST is generated during the Earning Summary phase of the payroll listing the earnings adjustments to the contracts for the current period and all applicable prior months.
Group 1 type 6 pension deductions will be recalculated for non temporary contracts, taking the contract adjustments into account. A special report ####S2.LST is generated during the Payroll Processing phase that listed the pension recalculation per month.
The month by month adjustment done will be carried through the payroll stream and will be reflected on the employee pension report when reporting the period of termination.
All group 2 type 6 union dues (STF dues) will be adjusted according the school year end recalculation rules defined on the deduction.
Group Life Insurance (GLI) deductions (as defined in the Teacher Profile) will be adjusted to ensure a full year of payments are made. An additional report entry on the Group Life Insurance Report is generated for the additional amount paid due to the termination.
NOTE: The number of months of GLI deduction to be taken can be controlled by the employee's Seniority Date (employee Pay master screen). If the employee's seniority date indicates the employee started after the beginning of the school year, the employee's final GLI calculation will be based on the number of months from the month of the seniority date through to June. This applies to both the Termination process and the school year end recalculation.
The payroll processing will only acknowledge Saskatchewan terminations when the Province Code of 'SK' is used for field 28=Province or STATE Code under the Users Specific Parameters Profile.
Employee #
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Enter the employee number. Use look-up for valid employee numbers.
Termination Period
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Enter the pay period that will process the termination. Use look-up for valid pay periods. The pay period cannot exceed the June pay period defined in the Teachers Profile nor can it be earlier than the August pay period defined in the Teachers Profile.
Starting Period
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Enter the first period the employee worked this school year. The system will default to the August pay period defined in the Saskatchewan Profile.
This pay period controls the start point of the contract recalculation during the termination process. For example, if an employee started in mid September and is not entitled to the days in August, this pay period would be set to September and the employee's contract days/earnings calculated without the August days.
Termination Date
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Enter the employee's date of termination. This date will be loaded as the employee termination date when the employee is automatically terminated during the payroll Update process. This date will also control the distribution of earnings for UIC. Function line earnings will not be distributed past this date for EI insurability.
Working Days
This field only applies to employee with contract function lines, temporary contract does not apply.
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Enter the number of days the employee should be paid for in this termination pay period. By default, the number of working days defined in the payroll calendar (reduced by the employee's percentage employed if applicable) displays.
The number of working days entered here will define how many days the employee will be paid for this period under the contract.
Termination Reason
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Enter a reason for termination. The termination reason will be loaded as the employee's termination reason on the employee's master record when the employee is automatically deactivated during the payroll update process.
Employee Status Code
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Enter the employee status code to be applied to the employee during Payroll Update.
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Enter 'L' to have the employee's status set to On Leave.
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Enter 'B' to have the employee's status set to On Leave with Benefits.
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Enter 'T' (default) to have the employee's status set to Terminated.
ROE Reason Code
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Enter a valid ROE reason code. Use look-up for valid ROE codes. This ROE code will be loaded onto the front of the employee's termination reason field during termination, which will then be picked up by the ROE process. NOTE: Employees that have received a termination recalculation that are to be re setup in the same school year would be added to the system using the temporary contract option.