The HRIS Employee Code Reporting gives you a report of the Employee Class, Employee Plan code and/or the Payroll HRIS Assignment Type code per selected employees.
This report includes an option to generate an export file, ######.CSV, where ###### is the job number. The export file is generated where the logical SRB$OPSWRK is defined. All fields within the export file have any extra spaces removed from the front and back of the fields and all fields are separated by a comma.
The export file includes the following fields:
Payroll ID code
Employee number
Employee name
Deduction code use for selection, if applicable
Selective code, if applicable
HRIS Type description
HRIS code
Description
Employee status
Termination Date, if applicable
Select Benefit Type
Enter 'O' to report on OTIP codes.
Enter 'T' to report on One-Trust codes.
Selet Employee Options To Report
Enter 'C' to report employees with all or selective Employee Class codes.
Enter 'P’ to report employees with all or selective Employee Plan codes.
Enter 'T' to report the employee’s Payroll HRIS Assignment Type codes.
Enter 'A' or <ENTER> to report the Employee Class, Employee Plan codes and Payroll HRIS Assignment Type code.
When reporting an employee 'C'lass code was selected:
Class Codes To Report
Select enter without defining a Employee Class code to report all Employee Class codes.
Enter one or up to 15 Employee Class codes to be reported. Select the lookup for a list valid Class codes.
When reporting an employee 'P'lan code was selected:
Plan Codes To Report
Select enter without defining an Employee Plan code to report all Employee Plan codes.
Enter one or up to 20 Employee Plan codes to be reported. Select the lookup for a list valid Employee Plan codes.
Omit Employees That Do Not Have A Code
Select enter to omit reporting employees with no code value. This will also omit those employees with a ‘N/A’ Class code.
Enter 'Y' to include those employees with no code value.
SELECT EMPLOYEES BY CODE
EMPLOYEE NUMBER EM COST CENTER CS
SALARY GRID GR OCCUPATION CODE OC
PAY CYCLE CODE CY EMPLOYEE TYPE ET
PAY TYPE PT SHIFT CODE SC
PAY CODE PC
Enter a 2 character code to define the field to use for employee selection. Selection is based on the master function line.
Enter 'EM' or select <ENTER> to select employees based on employee number.
When employee selection is by EMPLOYEE NUMBER:
Report All Or Selected Employees
When employee selection is based on any field other than employee number, you are prompted to enter one or more of that code or value. You may enter valid codes or any combination using the wild card '?'. The list of values entered will determine if an employee is selected based on the values from the master function line. Select the Clear Icon to remove the selected codes.
Enter Deduction Codes For Employee Selection
Select <ENTER> when selection by employee deduction is not required.
Enter up to 25 deductions to be used for employee selection. When a deduction list is entered, only those employees that have at least one of the deductions will be selected.
Select Active/Terminated/On Leave/On Leave & Bens/Full Employees
The employee selection by employee status allows you to select one or more employee status's to be included.
Enter 'A' or <ENTER>to select only active employees.
Enter 'T' to select Terminated employees.
Enter 'L' to select On Leave employees.
Enter 'B' to select On Leave With Benefits employees.
Enter 'F' to select all employees.
Exclude Terminated Employees Prior To Date
Enter a date to defined when Terminated employees should be omitted.
Sort Report By Employee Number Or Name
Enter 'E' to generate the report in employee number sequence.
Enter 'N' to generate the report in employee name sequence.
The report lists the following:
Employee number and name
Deduction code used for employee selection, when applicable
Selection code when other than employee number
Employee existing Class, Plan or Assignment type code
Employee status
Total number of employees reported