One-Trust Benefits Profile
The ONE-TRUST BENEFITS Profile module is used to control the activation and tailoring of the use of the One-Trust processes. This module must be set up in order for the One-Trust options to be accessed. The HRIS PLAN field under the employee master Pay Screen will not display unless one of the Ontario Benefit profiles is active for a payroll.
Activate One-Trust For This Payroll
Enter 'N' when One-Trust does not apply to this payroll. Leave the remainder of the profile empty.
Enter 'Y' to activate the use of the One-Trust Benefit options on this payroll.
One-Trust Client ID
Enter the One-Trust Client ID to be reported on the export file generated by the One-Trust Export Process. For example, 985. The Client ID is reported on the One-Trust detail transaction record.
The One-Trust Client ID is concatenated with the Employer Group ID as the Interface Id in the One-Trust Export file header.
The One-Trust Client ID is concatenated with the employee’s 3-digit plan code for the full employee plan code.
Employer Group ID
Enter the 6 digits of the One-Trust Employer Group ID to be reported on the header and detailed transactions on the export file generated by the One-Trust Export Process. The Employee Group ID along with the Client ID are also concatenated to be used as part of the export file name.
Deductions For Annual Salary [##,##,]
Enter one to 12 deduction codes to be used in the definition of the employee's annual salary field. The first deduction in the list that applies to an employee will determine the pay code I/E list for the calculation of annual salary taken from the employee function lines. The pay code I/E list, from the deduction code database for the selected deduction, will also determine the list of applicable pay codes to be used in the calculation of the employee's hours per week. Applicable function line hours annualized and then divided by 52.
Enter 'ASOF-SALARY' when the annual salary field should be loaded using the employee’s current Asof Salary value.
Pay Codes For Annual Salary [I/E,##,##]
Enter 'I' for Include or 'E' for Exclude followed by a list of pay codes. The Pay code list is used in conjunction with the deduction definition. When 'ASOF-SALARY' is used as the deduction definition, this pay code list will define the applicable hours to use from the function lines for the calculation of hours per week.
Deductions For Leave Salary [##,##,]
Enter one to 12 deduction codes to be used in the definition of the employee's leave salary field. The first deduction in the list that applies to an employee will determine the pay code I/E list for the calculation of leave salary taken from the employee function lines.
Enter 'ASOF-SALARY' when the leave salary field should be loaded using the employee's current Asof Salary value.
Pay Codes For Leave Salary [I/E,##,##]
Enter 'I' for Include or 'E' for Exclude followed by a list of pay codes. The Pay code list is used in conjunction with the deduction definition. When 'ASOF-SALARY' is used as the deduction definition, this pay code list should be left empty.
Employer Leave Benefit FTE
Enter the Employee Benefit FTE to be loaded for employees on leave. This field may be left empty and can be overridden per employee under the One-Trust Export Changes.
Activate Optional Effective Date
Enter 'N' when it is not necessary to enter individual employee effective dates.
Enter 'Y' to activate the HRIS Effective Date field under Employee Additions, Changes and Inquiry. The optional override effective date can be used instead of the 'Change Effective Date' which relates to: employee name, address, plan and actual FTE changes during the One-Trust Export Process. When the One-Trust Export detects a change in the employee's plan code, demographics or actual FTE a new effective date is applied.
HRIS Extract File Test Or Prod
Enter 'T' to have the One-Trust Export Process generate a test extract file, TEST_###%%%%%%_YYMMDD_ccc.CSV.
Enter ‘P’ to have the One-Trust Export Process generate a production extract file, PROD_###%%%%%%_YYMMDD_ccc.CSV.
Where ### is the One-Trust Client ID, %%%%% is the Employer Group ID and ccc is the HRIS cycle number.
Default Language
Enter ‘E’ to report English as the default language code for all employees.
Enter ‘F’ to report French as the default language code for all employees.
These definitions represent the statuses (excluding 'A'ctive and '‘T'erminated) applicable to the One-Trust extraction. This cross reference table allows you the option to define one or more atrieveHR Assignment Type Codes that apply to the HRIS status. The One-Trust extraction process will check the employee's atrieveHR Assignment Type Code to determine which One-Trust status should be used. When an employee is Terminated in Payroll then only the Q – Deceased, RT – Retired, LO – Indefinite Layoff could override the 'T'erminated status.
The Payroll status code will be loaded as Active unless the employee is Terminated or On Leave, with On Leave being defined as 'I'nactive.
When atrieveHR Assignment Type codes are used for the determination of the One-Trust status, the system will automatically locate the employee current atrieveHR Assignment Type code. Payroll also has an override to this atrieveHR Assignment Type code. The HRIS ASSIGNMENT TYPE field on the employees Pay Master screen can be used an as override to the atrieveHR Assignment Type code. The Payroll override Assignment Type code as can reported on using the HRIS Employee Code Reporting report.