T4A Process For Finance | PowerSchool Atrieve

T4A Process for Finance

Vendor Setup for T4A

On Page 2, enter the TAX REGISTRATION (SIN Number) to enable the “TAX REPORTABLE [Y/N]” prompt during invoice entry.
Entering a tax registration number of 000000000 identifies the vendor as a corporation for the T4A process and prints the GST number in box 13 on the T4A. Ensure the GST REGISTRATION Number is followed by RT0001 for a total of 15 characters.
Using a ‘Dummy SIN’ in the TAX REGISTRATION field will group the T4A by unique vendor name.

Note: The “Dummy SIN” is defined in Finance User Profile: Finance Setup > Profiles > User Profile (Page 3).

Footnote Code & T4A Box Setup

Footnote Codes identify the reported amounts to the CRA.
Each Footnote Code must have a T4A box number (3 digits).
Footnotes can be assigned in two ways:
Entered in the invoice description box during invoice entry or within invoice changes (less common). Example: FN/05 for footnote code 05.
Applied based on the GL codes on the invoice using T4A GL Selection Criteria in the atrieveFinance database (more common).

T4A GL Selection Criteria Setup

Set up GL selection criteria to select invoices for the T4A register and associate them with a footnote code.

Employer Constants Profile

T4A Register Selection

Enter starting and ending dates. Hit enter on the starting period and ending period, say Yes to create new T4A, and enter a name for the new register.
Saying No to GL selection criteria will still add the footnote codes that have been set up T4A GL Selection Criteria.
Address any issues from the Pre-Validation Report (e.g., incomplete vendor names/addresses, invalid SIN numbers).
Correct any errors in the vendor file/source document before creating a new T4A register.

Methods to Collect Information:

GL Selection Criteria: Enter ‘Y’ to use GL Selection Criteria. This will pull in all invoices with GLs defined in the T4A GL Selection Criteria Database.
Tax Reportable Invoices: Enter ‘N’ to use the “TAX REPORTABLE [Y/N]” flag on the invoice. This will pull all invoices with Tax Reportable set to Y.

T4A Register Maintenance

Create T4A

Choose the file, click Select, and continue.
Combine multiple T4A registers by selecting from the grid if needed.
Hit enter on the starting and ending vendor.
Enter the year for the T4A.
Continue entering all the way down until you get to the Preliminary/Final prompt.
Select Yes to Final and Yes to create electronic output.
T4As are created in your Report Viewer.
Ensure print options are defined as BAS$BATCH output to DISK.
Flag “Create Electronic Output File of T4A” to Y to create the required XML file.
Process is rerunnable even after running in final.

Reports Generated:

Accessing Reports and Printing T4A

T4A XML Creation Process

Generate the XML file for submission to CRA.
Verify the number of T4A slips generated and the internal submission reference identification numbers.

T4A XML Retrieval Process

Flow Chart