The Original Budget Entry Module is intended as a method of establishing the initial budget on each account at the beginning of each fiscal period. The module provides a quick way of distributing the budget over the twelve or thirteen accounting periods and generates a standard offset entry for the budget batch to the clearing account designated in the batch type clearing account number. This module also allows you to make changes to the original budget without affecting any budget revisions or transfers made since the original budget was set up.
G/L Account
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Enter the GL account you want to enter budgets for or <Enter> to select the accounts based on GL Selection Criteria. If you want to add a budget entry for a Sub-Ledger account start the G/L entry with a period (.) to indicate a sub-ledger account is being used.
Criteria
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Enter the selection criteria for the GL's you wish to select. If you Use Lookup or <Enter>, the GL Selection Criteria program will appear.
If G/L Account selected, the following prompts will be available for selection:
Original
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Before entering an amount you will be Prompted to select Set by choosing 1) Original, 3) New Budget or 4) Percent
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Enter the total budget amount for the year. Budgets for revenue accounts are entered with a leading minus sign.
Once you have entered your original budget, the following prompt appears:
Prorate The Undistributed Difference Of $$$ ? Yes No
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Enter 'Y', to prorate the budget amount equally across the accounting periods
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Enter 'N', to manually distribute the budget amount to each period.
Revised
You can only access the revised budget field through Budget Revisions. On the initial setup of a budget, this field will be the same as field 01. If the original budget requires modification after budget revisions and transfers have been done, the system will add the dollar amount changed on the original budget to the revised budget and display it as the default revised budget.
Enter the revised original budget.
New Budget
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If you responded with 'Yes to the Prorate Budget? prompt the program will display the budget distributed evenly over your periods.
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If you responded with 'N'o to the Prorate Budget? prompt, the program will prompt:
Distribute By : Dollar Percent
You must distribute the entire budget amount into the correct period(s). The total or percent entered must equal the amount entered in the Original Budget prompt.
PCT
If 'P'ercent selected you must distribute 100% over the periods. The system will calculate the dollar amount and place the amount in the new budget field.