The Invoice Clearance program is used in conjunction with the over-budget invoice report that can be produced from the invoice entry reports function. Over-budget invoices are marked when they are stored on the invoice file and remain in over-budget condition until they are cleared through the invoice clearing function. This function is maintained in the budget control section so that the person responsible for budget maintenance can clear all invoices as the over-budget conditions are resolved. Failure to clear over-budget invoices will result in a cumulative over-budget report each time the report is run. Invoices will only be dropped from that report after they have been cleared through this function.
VEND #
-
<Enter> and the program will prompt for vendor name.
Vendor Name
-
Type part/all the name of the vendor to select. The first vendor with a name equal to or greater than the name entered displays.
Correct Vendor
-
If this is the correct vendor, enter 'Y'. If this is not the correct vendor, enter <Enter>. The system will display the next vendor in alphabetical order and continue until the correct vendor is reached.
Invoice #
-
Enter the invoice number to be cleared. The program displays the invoice details.
General Ledger Details
-
Enter 'Y' to view the GL distributions for the displayed invoice.
-
Enter 'N' if you do not wish to see the GL details.
Clear This Invoice
-
Enter 'N' if you do not wish to clear this invoice.
-
Enter 'Y' if you wish to clear this invoice from over-budget status.
The system will clear the screen for the next entry.
If the selected invoice is not over-budget, a 'Not Over-budget' message displays.